About the position
The Project Support Officer will provide high-level project management and administrative support to Council’s key strategic and economic projects which contribute to the delivery of legislative and policy reform, land use outcomes, and investment attraction activities to drive economic resilience in a changing regional economy.
The position is responsible for coordinating and managing budget, procurement and governance requirements and assisting to monitor and track project deliverables and milestones to ensure that Council meets its project and contractual objectives.
Key Responsibilities
- Provide high-level project management support to the Economic Investment Directorate, contributing to the effective planning, coordination, and delivery of strategic and economic initiatives aligned with Council objectives
- Develop and maintain strong stakeholder relationships, including with government agencies, industry partners, and internal stakeholders, to support collaboration and successful project outcomes
- Coordinate project governance processes, including scheduling meetings, preparing agendas and minutes, and monitoring and following up on action items to ensure timely delivery and accountability
- Maintain comprehensive project documentation, including risk and issue registers, ensuring all activities comply with relevant funding agreements, reporting obligations, and governance requirement.
- Deliver financial and procurement administration, including tracking project expenditure, processing invoices, raising purchase orders, supporting budget reconciliation, and undertaking procurement and contract administration activities
- Support project communications and stakeholder engagement, working collaboratively with Council’s communications team to implement communication plans and providing a high level of customer service as a key point of contact
About you
- Tertiary qualifications in business or project management, or a minimum 3 years’ experience in project management or administrative roles relevant to the requirements of the position
- Demonstrated highly developed verbal and written communication skills to liaise with stakeholders at all levels
- Proficiency in Microsoft 365, particularly in Excel for data/budget tracking, and familiarity with project management software
- A current NSW Drivers License
What we offer
- Permanent full time, 35 hours per week
- Salary from $87,349 to $98,700 per year (depending on qualifications, skills and experience) plus 12% superannuation
- Training Courses + Professional Development
- Flexible work arrangements with access to Indoor Accrued Time (Flexi)
- 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
- Access to EAP program for employees and their immediate family
About Muswellbrook
Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.
The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.
Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.
It is a great place to grow your career and be part of something bigger – we have space for you.
Further information and to apply
- For more information on this position please contact the hiring manager Luke Fanayan, Strategic Projects Manager on (02) 6549 3765.
- If you need assistance or an adjustment when submitting your application please contact Human Resources on (02) 6549 3700 or via email [email protected].
- To complete your online application, you will be asked to upload a copy of your resume and provide responses to questions which are based on the criteria listed in the Position Description. Please keep your responses concise. Any incomplete applications will not be considered past the closure date.
- Please note that as part of Muswellbrook shire Council's recruitment process, prior to an offer of employment being made, recommended candidates may be subject to a medical assessment which may include alcohol and other drugs testing.
- Applications close on 30 July 2026 at 11:59pm.
The Welcome Experience
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