Real Estate Legal Assistant needed in our Brickell office! The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. Minimum of three years' experience working in a law firm environment, preferably working with commercial real estate. Bilingual (English/Spanish) highly preferred. Professional-level proficiency in reading, writing, and speaking both languages is essential to serve our clients.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide legal administrative support to Real Estate attorney(s) and paralegal(s).
- Handle general correspondence
- Filing of both physical and electronic documents.
- Taking/placing client calls, connecting all incoming calls, including initial screening for potential clients.
- Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
- Schedule and coordinate meetings including videoconferences, and conference calls.
- Managing attorneys’ contacts, schedule, and calendar, including deadlines and reminders.
- Enter time for timekeeper, and print reports as requested
- Track and record billable and non-billable time as needed.
- Revision and formatting of documents
- Processing check requests for vendor costs and trust disbursements
- Finding and retrieving information from files.
- Assist with follow up on AR collection.
- Coordinate projects and daily department functions
- Prepare signature pages for all transaction documents
- Assist in preparations for closing and attendance at closings, whether in escrow or in person
- Review title requirements, research public records for necessary information.
- Compile copies of public records search for corporate searches, such as corporate judgment liens, federal liens, UCC, bankruptcy search.
- Preparation of final owners/lenders policy, draft cover letter to each party and compile package for delivery of same.
- Recording of documents via Simplifile and submission of UCC to be filed with State.
- Assist attorney and paralegal in preparation for meetings.
- Maintain confidentiality of client information.
- Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
- Other duties as assigned
We have great benefits, most of which are effective on your first day:
- Heavily subsidized health insurance premiums
- Our health plan includes Firm paid HSA contributions ranging from $600 and $1,200 annually
- Firm pays 100% of employee only premium for dental and vision insurance and provides inexpensive options for dependents.
- Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
- Life Insurance, paid by the Firm
- Long-Term Disability Insurance, paid by the Firm
- Employee Assistance Program (EAP)
- 11 paid holidays (in 2026)
- Generous PTO for full-time employees
- Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.
Greenspoon Marder is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
All inquiries will be kept confidential.
