Job description
Agency Department of Health Work unit Office of the Chief Nursing and Midwifery
Officer
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 31/07/2028
Salary $77,344 -$88,179 Location Darwin
Position number 37431 RTF 351832 Closing 20/07/2026
Contact officer Michelle Dunham on 08 8999 2576 or [email protected]
About the agency <https://health.nt.gov.au/professionals/nursing-and-midwifery
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=351832
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website..
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Context statement
The OCNMO draws on best practice and evidence-based nursing and midwifery standards to support professional and career
development for NT nurses and midwives outlined by the strategic vision for NT Nursing and Midwifery. The CNMO provides
high level advice and leadership on nursing and midwifery professional, workforce and policy matters across NT Health.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups, committees, and
events/functions.
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings, and travel arrangements
- Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring
effective and efficient workflows within the unit
- Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card
transactions
- Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff within
the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a
willingness to adopt new technology.
3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally)
with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive improvements.
Further information
The preferred or recommended applicant will be required to hold a current working with children clearance notice and undergo a
criminal history check. A criminal history will not exclude an applicant from this position unless it is relevant to the position. This
role carries specific immunisation requirements. To be eligible for appointment you will be required to meet the immunisation
requirements associated with Category B healthcare workers (no contact with blood or body substances). Please contact
[email protected] for further information.
