Job Title: IT Project Coordinator
Company: Portabene BB Consultancy
Location: Brisbane, Queensland, Australia (Waymouth Street, Building 99)
Salary: AUD 92,000 per year
Job Description
Portabene BB Consultancy is seeking an experienced IT Project Coordinator to support the planning, execution, and delivery of technology projects across our Brisbane operations. Working closely with project managers, technical teams, and business stakeholders, you will help ensure projects are delivered on time, within scope, and aligned with business objectives.
This role is ideal for someone who is highly organised, proactive, and comfortable coordinating multiple tasks in a fast-paced consultancy environment.
Key Responsibilities
- Project Coordination & Support
- Assist in the planning and delivery of IT projects, ensuring timelines, budgets, and scope are clearly managed.
- Coordinate day-to-day project activities, resources, meetings, and information.
- Prepare and maintain project documentation, including project plans, status reports, risk registers, and change logs.
- Stakeholder Communication
- Act as a central point of contact between technical teams, vendors, and business stakeholders.
- Schedule and facilitate project meetings, workshops, and presentations.
- Track and communicate project progress, risks, and issues to relevant stakeholders in a clear and timely manner.
- Documentation & Reporting
- Maintain up-to-date project documentation and ensure it is stored and organised appropriately.
- Support the preparation of regular progress reports and executive summaries.
- Document business requirements, meeting minutes, action items, and decisions.
- Risk, Issue & Change Management
- Help identify, log, and track project risks and issues, escalating where required.
- Support change control processes, ensuring scope changes are documented, assessed, and approved.
- Monitor dependencies and follow up on outstanding tasks to keep projects on track.
- Process & Quality Support
- Assist in ensuring adherence to internal project management frameworks and methodologies.
- Support continuous improvement initiatives, suggesting enhancements to processes, templates, and tools.
- Contribute to post-implementation reviews and lessons-learned activities.
Skills & Qualifications
- Essential
- Previous experience in an IT project coordination or similar project support role.
- Strong understanding of project management principles and lifecycles (Agile and/or Waterfall).
- Excellent organisational and time management skills with the ability to manage multiple priorities.
- Strong communication and interpersonal skills, with confidence liaising with both technical and non-technical stakeholders.
- High attention to detail and strong documentation and reporting capabilities.
- Proficiency with project management and collaboration tools (e.g. MS Project, Jira, Trello, Confluence, MS Office/365).
- Desirable
- Experience working in a consultancy or professional services environment.
- Exposure to software implementation, infrastructure, or digital transformation projects.
- Relevant certification or training (e.g. PRINCE2, PMP, Agile/Scrum, or similar).
- Tertiary qualification in Information Technology, Business, or related field.
Personal Attributes
- Proactive and self-motivated, with a strong sense of ownership and follow-through.
- Collaborative team player who builds positive working relationships.
- Analytical and problem-solving mindset with the ability to think ahead and anticipate issues.
- Comfortable working in a dynamic, fast-paced environment with changing priorities.
- Professional, reliable, and committed to high-quality delivery.
What We Offer
- Competitive salary of AUD 92,000 per year.
- Opportunity to work on diverse IT projects within a growing consultancy.
- Supportive team environment with opportunities for professional development.
- Central Brisbane location at Waymouth Street, Building 99.
- Exposure to a broad range of clients, technologies, and project methodologies.
How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience and why you are a strong fit for the IT Project Coordinator role at Portabene BB Consultancy.
Pay: Up to $92,000.00 per year
Benefits:
- Employee mentoring program
- Housing allowance
- Salary packaging
- Travel reimbursement
Work Location: In person
