An exciting opportunity has arisen for an Administration Assistant to join our Brisbane office on a full-time basis!
About Us
Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 6 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.
The Role
We are seeking a reliable and detail-oriented Administration Assistant to support the efficient day-to-day operations of our Brisbane office on a full-time basis. This role is ideal for someone who is organised, proactive, and enjoys a variety of administrative tasks. As a key support function within the team, you will help maintain a professional office environment while delivering high-quality administrative and reception services. The typical working hours are 9am - 5.30pm.
Key Responsibilities
- Provide reception coverage, including welcoming visitors, managing incoming calls, and handling enquiries in a professional manner.
- Assist with the day-to-day running of the Brisbane office to ensure a well-functioning and organised workplace.
- Support office events and assist with catering arrangements when required.
- Maintain and update spreadsheets, databases, and administrative systems with a high level of accuracy.
- Manage records, safe custody, and archiving of documents in accordance with company procedures.
- Assist with the coordination and distribution of office mail and couriers.
- Perform general administrative duties to support the wider team.
Who We Are Looking For
This is a great opportunity for a talented all-rounder to join our firm. The Administration Assistant will be the face of the Brisbane office, and the right candidate must be well-presented, professional, personable, and articulate.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Professional and friendly approach with a customer service mindset.
- Ability to prioritise tasks and manage time effectively.
- Proficiency in Microsoft Office and general administrative systems.
- Ability to work both independently and as part of a team.
What We Offer
We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:
- Discounted health insurance;
- Employee Assistance Program;
- Discounts to gyms and studios across Australia;
- Competitive referral bonus; and
- Other amazing perks!
All applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.
Requirements
