Position Title:
Administration Assistant
Department:
Operations
Reports to: (title – immediate
manager)
Field Superintendent
Location:
Production fields, Central Queensland
Reports to: (title –
one up manager)
VP Operations & Projects
No. of Direct Reports:
N/A
Reports to: (title – functional
manager)
Supervisors
Prepared by:
(name & title)
Anthony Johnston
HR Manager
Position Purpose (How doesthe position contribute to the organisation i.e. why does the role exist?):
To provide administrative and logistical support across Denison’s field operations, ensuring the efficient coordination of personnel movements, accommodation, procurement, maintenance requests, reporting and site administration activities to support safe and reliable production operations across multiple field locations.
Key Aspects of This Role Include:
- Providing administrative support across multiple field locations.
- Coordinating personnel movements, accommodation and flight logistics.
- Undertaking and maintaining site offices and accommodation to required cleaning standards.
- Assisting with procurement, work orders and maintenance administration.
- Maintaining site records, reports and operational documentation.
- Supporting superintendents and site leadership with day-to-day administrative activities.
- Assisting site leadership and Safety with arranging training, applicable courses and enrolments.
- Ensuring compliance with company systems and procedures.
- Providing flexible support across site administration and accommodation services to meet operational requirements.
- Providing flexible support across supply chain, civil, projects to meet operational requirements.
Key Accountabilities and Responsibilities
General
- Provide general administrative support to field operations and site leadership.
- Maintain employee, contractor and visitor records, registers and documentation.
- Coordinate accommodation bookings, room allocations and workforce movements and accommodation cleaning requirements.
- Coordinate the food deliveries for site.
- Prepare, update and distribute flight manifests and personnel movement reports.
- Assist with induction, onboarding and site access administration.
- Assist site leadership with coordinating employee training requirements, including arranging applicable courses, enrolments and related training administration.
- Prepare reports, spreadsheets, correspondence and operational documentation.
- Raise, track and close work orders, maintenance requests and service requests within company systems.
- Raise purchase requisitions and purchase orders (POs) and assist with procurement administration.
- Process goods receipting and support invoice reconciliation activities.
- Maintain filing systems and ensure accurate record management.
- Coordinate meetings, site communications and administrative logistics.
- Monitor office and consumable PPE, stock levels and arrange replenishment and distribution.
- Assist with cleaning and housekeeping activities as required to ensure accommodation, office and site facilities are maintained to required standards.
- Support the coordination and preparation of accommodation rooms for incoming and departing personnel.
- Provide additional administrative or operational support as directed to meet business and site requirements.
- Maintain confidentiality and handle sensitive information appropriately.
- Comply with all safety, environmental and company requirements.
- Support Emergency Response Plan (ERP) as required.
Person Specification – Qualifications/Experience/Skills /Competencies (List the competencies and minimum level of skills,experiences and qualifications necessary to perform therole effectively):
Essential
- Previous experience in administration, site administration or office support role.
- Experience in office cleaning and site accommodation housekeeping.
- Strong organisational skills with the ability to manage multiple priorities.
- Intermediate Microsoft Office skills, particularly Outlook, Word and Excel.
- Experience preparing reports and maintaining accurate records.
- High attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to work independently and within a remote operations environment.
- Valid Australian Driver Licence and ability to driver a manual vehicle.
- Ability to work 14 days on / 14 days off roster.
Desirable
- Experience in oil and gas, mining, resources or remote operations environments.
- Experience using procurement, maintenance management or ERP systems (e.g. Pronto, SAP, JDE or similar).
- Experience managing flight manifests, personnel logistics and accommodation coordination.
- Certificate III or higher in Business Administration or a related discipline.
- Knowledge of production operations and maintenance processes.
- Certificate IV in Business (Administration) – BSB40120.
- Provide First Aid (HLTAID011).
- Forklift Licence.
Health Safetyand Environment (HSE)/ Injury Management (IM) Responsibilities
The job holder will comply with all relevant Occupational, Health, Safety and Environmental and Injury Management/Workers Compensation Legislation, codes of practice, standards, policies, operating procedures and work instructions and systems.
Position Description Employee Acknowledgement and Signoff
- ————————————————Signature
- ————————————————Print Full Name
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