SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
Leave Purchase:
A leave purchase arrangement may be available and will be discussed with the successful applicant and Principal, subject to Department of Education policy and applicable industrial arrangements.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Title:
Business Manager
Reports To:
Principal
Subordinates:
Education Support and other staff within delegated areas
Classification:
Education Support Class Level 2, Range 6
Employment Status:
Family Leave Replacement
Time Fraction:
This position is a family leave replacement. The successful applicant is responsible for maintaining the effective delivery of the Business Manager functions for the period of the vacancy, working within established Thornbury High School systems, procedures, delegations, approved structures and strategic priorities. The focus is continuity of operations, sound governance and effective management of existing business processes and priorities. Significant changes to established staffing structures, systems, procedures or business practices must be discussed with and approved by the Principal prior to implementation.
Role purpose
The Business Manager is a senior member of the Thornbury High School leadership team and provides strategic and operational leadership across the school¿s business functions. The role has primary responsibility for workforce planning, financial management, human resources and the Student Resource Package (SRP), and provides authoritative advice to the Principal and Principal Team to support sustainable resourcing, effective governance and achievement of school objectives.
Operating within the Victorian Government Schools Agreement, Department of Education policy, the School Strategic Plan, Annual Implementation Plan, School Council delegations and approved budgets, the Business Manager exercises significant delegated authority and professional judgement across designated areas of responsibility.
Key accountabilities:
¿ Lead whole-school workforce planning, including staffing structures, workforce modelling, recruitment strategy, position management, workforce cost analysis, succession planning and advice on organisational change.
¿ Lead financial management and planning, including annual and multi-year budgeting, forecasting, cash flow, financial reporting, internal controls, year-end processes and strategic allocation of resources.
¿ Manage and monitor the SRP, including workforce expenditure, credit and cash components, projections, reconciliations, funding adjustments and modelling of staffing scenarios to inform Principal Team decisions.
¿ Lead school-based human resource management and provide high-level advice on recruitment, classification, contracts, leave, payroll, performance processes, workforce policy, industrial obligations and Department employment procedures.
¿ Provide authoritative financial, workforce and operational advice to the Principal, Principal Team, School Council and Finance Committee, including identification of emerging risks, options and recommended actions.
¿ Support School Council governance and financial accountability, including preparation and presentation of budgets and financial reports and implementation of approved delegations, internal controls and Council decisions.
¿ Ensure business operations comply with Department policy and legislative requirements, including the Finance Manual, procurement and contract requirements, audit and assurance obligations, records management, privacy, child safety, OHS and other applicable governance frameworks.
¿ Lead and coordinate audit readiness and responses, ensuring required records, reconciliations, controls and management actions are maintained and addressed.
¿ Exercise delegated authority for procurement, contracts and expenditure within approved delegations, ensuring probity, value for money, appropriate risk management and compliance with Department and School Council requirements.
¿ Provide strategic oversight of school business operations and support functions, including administration, facilities, assets, ICT-related business processes, purchasing and service contracts, while delegating day-to-day operational activities where appropriate.
¿ Lead, supervise and develop Education Support staff within delegated areas, establish clear accountabilities and business processes, and drive continuous improvement, capability building and effective service delivery.
¿ Develop, implement and review school business procedures, systems and controls; identify emerging financial, workforce, operational and compliance risks; and initiate improvements within the school¿s established strategic direction.
¿ Liaise with Department central and regional teams, VSBA, auditors, service providers, contractors and other external stakeholders and represent the school on complex business, workforce, financial and contractual matters.
¿ Undertake other duties consistent with the Education Support Class Level 2, Range 6 Dimensions of Work and as directed by the Principal.
Classification context
The position is accountable for multiple key functions of significant budgetary, staffing and strategic importance and makes significant decisions within delegated areas of responsibility. It contributes to whole-school policy formulation and decision-making, implements strategic policy across functional areas and provides leadership and advanced professional expertise consistent with Education Support Class Level 2, Range 6.
Conditions
Employment is subject to the Victorian Government Schools Agreement and Department of Education policies and procedures, including applicable suitability, child safety, conduct and mandatory training requirements.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Please ensure that your application includes:
- A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
- A section addressing the selection criteria and the requirements for application under the Who May Apply section
- Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.
At Thornbury High School, we are committed to fostering a dynamic and inclusive learning environment that promotes academic excellence, personal growth, and community engagement. Our core vision is to inspire and empower students to become respectful, resilient, and innovative leaders, equipped with the skills and mindset needed to thrive in an ever-changing world.
We are dedicated to providing a holistic education through a broad range of academic and extracurricular programs that cater to the diverse needs, talents, and aspirations of our students. Our strong focus on inclusivity ensures that all students feel valued, respected, and supported in their individual learning journeys. We cultivate a culture of high expectations, fostering a safe and secure learning environment where every student can achieve their personal best.
Our school's vision is underpinned by the following core values:
- Academic Excellence: We maintain high academic standards and encourage intellectual curiosity, critical thinking, and lifelong learning.
- Respect and Inclusivity: We celebrate diversity and foster an environment where all students feel a sense of belonging and respect.
- Wellbeing and Resilience: We prioritize the mental and emotional wellbeing of our students, helping them develop resilience and confidence to face life's challenges.
- Innovation and Opportunity: We embrace innovation in teaching and learning, offering a wide range of opportunities for students to pursue their passions and achieve their goals.
Thornbury High School serves approximately 1,100 students, and we continue to lead in academic achievement and post-school pathways. Our strong performance in VCE results, highlighted by our recent recognition with `The Age¿ Schools that Excel Award, reflects our commitment to excellence. We continue to see significant improvement in student outcomes, with 16% of our Year 12 cohort achieving an ATAR above 90.
We are proud of our diverse programs, including the free instrumental music tuition offered to Year 7 and 8 students, our expanded Sports Academy, and the Italian language immersion program. Our commitment to fostering both academic and extracurricular growth is reinforced by recent developments in our school facilities, including the $14.9 million STEAM Centre and the Performing Arts and Sports Centre, which further enhance our vibrant teaching and learning environment.
Thornbury High School values the diverse backgrounds of our students and staff, and we work to create a school culture where all feel welcome and supported. Our student-led bullying survey, along with ongoing efforts to promote wellbeing, contribute to a secure and positive learning environment where students can grow both academically and personally.
We are committed to ongoing improvement and providing a high-quality educational experience for all students. For more information, please visit our website at www.thornburyhs.vic.edu.au or connect with us through our community Facebook page.
Acknowledgement of Country
We acknowledge the traditional custodians of the land on which Thornbury High School stands, the Wurundjeri People, and pay our respects to their elders¿ past, present, and emerging.
Application Information
Thank you for your interest in this vacancy at Thornbury High School. Please note the following details when submitting your application:
- Applicants must provide a statement addressing the key selection criteria.
- Please attach your cover letter, resume, and key selection criteria in one document, with your full name as the file name.
- Include your DE Employee ID Number (if applicable).
- Provide three (3) referees, including names, contact numbers, and email addresses.
- If successful, a current WWCC/VIT card will be required.
