Office Assistant
Reports to: Co-head Australia Operations
Position location: Brisbane
Company Overview
Daly Waters is a leading upstream company focused on the Beetaloo Sub-basin, backed by Formentera Partners, an Austin, Texas based energy private equity firm. Daly Waters entered the Beetaloo Basin in 2022 through a 50/50 joint venture with Tamboran Resources (NYSE: TBN). Formentera Partners is an independent energy private equity platform managing four funds (>US$2.5B). Formentera’s expansive development and production experience across all major US shale basins is leveraged to deliver reliable, efficient, and technically driven operations to optimize value and performance across diverse assets.
Daly Waters is poised to take over operatorship of some of the most prospective acreage within the Beetaloo and has an exciting growth trajectory for 2026 and beyond.
Position Overview
We are looking for a proactive and highly organized Office Assistant to join our Brisbane team.
This is a hands-on, fast-paced role where no two days look the same. You'll be the operational backbone of the office — keeping day-to-day activities running smoothly while providing essential administrative, logistics, and technology support to local staff and visiting personnel.
As a key point of contact for staff, clients, and external stakeholders, you’ll bring strong communication skills and a professional, welcoming manner. You'll be comfortable managing competing priorities, exercising sound judgement, and stepping in wherever needed — whether that's booking an international flight, troubleshooting the printer, or ordering office supplies.
Position Job Duties
Travel & Logistics Coordination
- Coordinate all travel arrangements for both Australian and US-based personnel, covering flights, accommodation, ground transportation, and visa/documentation support.
- Maintain a travel tracker and communicate itineraries clearly to all relevant parties.
- Coordinate with the US office to align travel schedules with operational needs and project timelines.
- Source and manage preferred vendor relationships for travel to ensure value and consistency.
- Handle last-minute changes, cancellations and rebooking with minimal disruption.
Meeting & Event Planning
- Plan and coordinate all internal and external meetings, including:
- Leadership team meetings and operational reviews
- Joint venture partner meetings
- Site visits and field trips for US executives
- Team lunches, dinners and morale events
- Manage calendar scheduling across multiple time zones (Brisbane/Darwin and Austin, Texas).
- Book meeting rooms, arrange catering, and prepare materials as needed.
- Circulate agendas and follow up on action items post-meeting.
- Assist with onsite logistics for visiting delegations, including welcome packs and office orientation.
Office Administration & Supplies
- Manage day-to-day office operations
- Order, track and manage office supplies, kitchen stock and consumables.
- Liaise with building management, cleaners and facilities vendors.
- Maintain document management.
- Manage incoming and outgoing correspondence
- Support onboarding of new staff including workspace setup, access cards and introductory materials.
- Assist with ad hoc administrative tasks
IT Support & Helpdesk (in liaison and support of the US IT Team)
- Serve as the first point of contact for IT-related issues in the Australian office and coordinating solutions with the US-based IT team to resolve.
- Procure IT technology in compliance with US IT Team requirements including tracking warranties, equipment lifecycle, returns, repairs and replacements as required
- Set up and configure workstations and equipment for new starters and visiting staff.
- Manage IT asset inventory for the Australian office.
- Liaise with the US IT team to escalate complex issues and ensure timely resolution.
- Follow IT security protocols and ensure all equipment is properly managed and maintained.
Vendor Management & Finance Administration
- Maintain relationships with service providers including travel agents, hotels, couriers and office suppliers.
- Process invoices and expense reports, coordinating with the finance team for timely payment.
- Track office budgets for supplies, travel and events, flagging variances to management.
- Assist with purchase order creation and coding in the company’s financial systems.
Essential skills and experience:
- 2+ years of experience in an office administration, executive assistant or operations support.
- Demonstrated experience coordinating travel logistics, including international bookings.
- Highly organised with sharp attention to detail and a ‘no task too small’ attitude.
- Proactive and self-motivated, with the ability to work independently and manage competing priorities with sound judgement.
- Strong written and verbal communication skills, with confidence engaging a while range of stakeholders.
- Confident with technology — comfortable troubleshooting basic IT issues and learning new software quickly.
- Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, SharePoint).
- Experience working in an oil & gas, resources or energy company highly regarded.
DWE employment may require background checks and/or other testing.
