About the role
Mater Hospital Brisbane is seeking an organised and customer-focused Administration Officer to join our Theatre Bookings team in a maximum term, part-time position (16 hours per week) for 12 months. This is an excellent opportunity to contribute to the smooth coordination of surgical services, supporting patients, clinicians and multidisciplinary teams to ensure theatre bookings are managed accurately and efficiently. Working in a collaborative and fast-paced environment, you'll play an important role in maintaining service continuity while helping deliver exceptional patient care.
Salary range: $32.02 - $37.35 per hour plus superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!
What you’ll be doing
As a valued member of the Theatre Bookings team, you'll provide high-quality administrative support that helps ensure patients progress through their surgical journey seamlessly. Your responsibilities will include:
- Coordinate and process elective theatre bookings in line with clinical and operational requirements.
- Liaise with surgeons, specialist practices, nursing staff and other internal stakeholders to facilitate booking requests.
- Maintain accurate patient and booking information across hospital systems.
- Monitor theatre schedules and assist with changes, cancellations and rescheduling as required.
- Respond to telephone and email enquiries in a professional and timely manner.
- Ensure administrative processes comply with hospital policies, procedures and privacy requirements.
- Support the wider Theatre Bookings team to maintain efficient workflows and continuity of service.
About you
You're a proactive administrator who thrives in a busy environment and enjoys working collaboratively to deliver excellent service and support positive patient outcomes. You will bring:
- Previous administration experience, ideally within a healthcare or hospital environment.
- Strong organisational skills with the ability to manage competing priorities and maintain accuracy.
- Excellent communication and interpersonal skills with a customer-focused approach.
- High level of attention to detail and data entry accuracy.
- Demonstrated ability to work both independently and as part of a collaborative team.
- Confidence using multiple computer systems and the Microsoft Office Suite.
- Ability to maintain confidentiality and handle sensitive patient information with professionalism.
- A positive attitude, strong problem-solving skills and commitment to delivering high-quality service.
Why join us?
Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education, fundraising & philanthropy and research — and it’s our people who make the difference.
We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.
- Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
- Grow your career with access to industry-leading training and professional development through Mater Education
- Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
- Access a range of health and wellbeing services with a corporate discount on private health insurance
- Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
- Stay active with unlimited access to discounted gyms via the Fitness Passport program
- Convenient, discounted on-site parking
- Enjoy great food with reduced prices at our campus cafés and coffee spots
- Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.
Be part of something bigger. Make your move with Mater. #GETBETTERWITHMATER
Applications close Wednesday 5th August 2026–please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW. Direct applications only — we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre‑employment checks (including criminal history, working rights, medical and working with children checks).
Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.
Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.
