Job description
Agency Department of Health Work unit Executive Office Big Rivers Region
Job title Executive Assistant Designation Administrative Office 4
Job type Full time Duration Fixed to 27/08/2027
Salary $79,664 - $90,824 Location Katherine
Position number 34743 RTF 355241 Closing 17/09/2026
Contact Officer Amber Cadell on 08 8973 9195 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=355241
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
To provide advice, and executive and secretarial support to the Big Rivers Region Health Leadership Committee (BRR HLC) team,
whilst supporting change management strategies to achieve successful outcomes across the Region.
Key duties and responsibilities
1. Provide high level administrative and executive assistance to the BRR HLC team and staff, including diary management, records
and information management, filing, and monitoring incoming calls to the BRR HLC positions.
2. Coordinate travel and accommodation arrangements for the BRR HLC team, as required.
3. Record and monitor incoming and outgoing correspondence and update information as required (including ministerial
correspondence and legislative briefings), ensuring the presentation of all documents is correct and deadlines are met.
4. Provide high level of administrative and secretariat support for meetings and workshops including scheduling of meetings,
preparing agendas, distribution of associated papers and taking minutes.
5. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken
in order to ensure high quality, safe services and workplaces.
6. Foster a positive workplace culture through exemplary leadership practices and role modelling behaviour.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with a
willingness to adopt new technology.
3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally)
with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.
Further information
The preferred or recommended applicant will be required to hold a current working with children clearance notice and undergo a
criminal history check. A criminal history will not exclude an applicant from this position unless it is relevant to the position.
Department of Health has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities
or vehicle nor whilst working off-site.
