Job description
Agency Department of Logistics and Infrastructure Work unit Executive Services – Secretariat
Job title Manager - Secretariat Designation Senior Administrative Officer 1
Job type Full time Duration Ongoing
Salary $132,408 - $147,919 Location Darwin
Position number 16002 RTF 349796 Closing 29/06/2026
Contact officer Megan Hughes, Manager on 08 8924 7235 or [email protected]
About the agency https://dli.nt.gov.au/homepage
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349796
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Primary objective
Manage the administrative, information management and personnel function of the Secretariat work unit. This includes
managing the coordination and facilitation of timely, appropriate, and effective communication between the Department,
other government agencies, ministerial offices, and the Cabinet Office.
Key duties and responsibilities
1. Lead a team to deliver high quality strategic Ministerial and secretariat support to the Department’s Executive Leadership
Board, Chief Executive and Minister.
2. Manage the day-to-day administration and personnel functions of the unit to ensure accurate and effective service is
provided.
3. Act as a key point of contact to coordinate all Ministerial and Cabinet responses across the Department, including
briefings for the Legislative Assembly and Estimates Committee.
4. Ensure effective communication and partnership with ministerial office representatives, other government departments,
and relevant stakeholders to strengthen input and consultation.
5. Provide high level advice and guidance to senior management on the preparation of Ministerial and Cabinet
correspondence, and Legislative Assembly protocols, procedures, and timelines.
6. Provide high level assurance checks on all secretariat communication to ensure it is fit for the audience and purpose.
7. Identify obstacles in secretariat systems, process and competencies that may inhibit the Department in achieving its
objectives and timelines and develop practical processes to resolve these issues through providing feedback to the
Executive Director.
8. Provide support to the Chief Executive, including coordination of agendas and meeting papers for Chief Executive
meetings with the Minister.
Selection criteria
Essential
1. Extensive knowledge and understanding of the operations and practices relating to a government department secretariat
work unit, including Ministerial, Cabinet, and legislative processes and protocols.
2. High level of political awareness, sensitivity, judgement, and confidentiality with the ability to understand the current
priorities of government relating to the agency in a whole of government context.
3. Superior written and oral communication and attention to detail skills with the ability to negotiate and influence
outcomes.
4. Proven ability to build and maintain effective stakeholder relationships.
5. Proven capabilities in leadership with a demonstrated ability to develop, mentor and manage staff in a team environment.
6. High level of adaptability and flexibility to work in a constantly changing environment while being able to work well under
pressure and meet competing demands in a timely manner.
