About you
We are looking for an energetic, self-motivated, detail orientated Legal Assistant looking for their next opportunity. The successful candidate will be passionate about fostering a collaborative environment and enjoy working in a fast-paced high performing team.
To be successful and thrive in this role you will have the following skills
- A minimum of 3 years’ experience as a Legal Secretary or Assistant in a law firm (ideally within Intellectual Property)
- Excellent communication skills
- Strong Microsoft Office skills
- Demonstrated time management and organisational skills
- The ability to build strong working relationships
- Strong work ethic, ability to manage competing priorities and keep on top of deadlines
- A commitment to excellence with the ability to produce accurate, high-quality work (attention to detail is critical)
This is a great opportunity to join for someone to take the next step in their career in a fun and supportive team.
Your role
You will be responsible for delivering high-level administrative and secretarial support to two of our leading Partners within our Intellectual Property and Technology team.
Key Responsibilities
- Diary and inbox management
- Meeting, travel and event management
- Assisting in the maintenance of the firm's trademark portfolio database
- Drafting documents and correspondence, including court documents
- Producing and formatting accurate, high-quality correspondence and legal documents
- Assisting with matter management, including conflict checks, file opening and closing, file set up, engagement letters, cost estimates
- Preparation of end-of-month billing, expenses and vendor invoicing
- Providing exceptional customer service to internal and external stakeholders including our clients
- General administrative duties
About Gadens
Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.
At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of collaborate, authentic, responsible and excellent. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment. We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day. This includes respecting and connecting with First Nations people and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.
At Gadens, we:
- develop and inspire our people
- do the right thing and make an impact
- work with quality clients in our chosen markets
- solve problems with people and technology working seamlessly together
- are a widely recognised and respected brand.
What we offer
- 30 weeks paid parental leave – Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.
- Financial – Market-competitive fixed remuneration, a generous incentive program recognising both billable performance and broader contribution and an employee recruitment referral program.
- Flexibility – Hybrid working arrangements. This includes flexible working hours as well as equipment to support working from home.
- Annual leave - Ability to purchase up to 4 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call “Gadens day”
- Health & Wellbeing – We offer a range of health and wellbeing benefits to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!
- Learning & Development –We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.
- Community involvement – We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.
We are always on the lookout for star performers to join our growing firm. To find out more please visit
