JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this opportunity involves:
As a Property Administration Manager at JLL, you'll serve as a vital floating resource supporting property management operations across multiple sites and regions. This role sits at the intersection of financial administration and property operations, where you'll manage the full spectrum of accounts payable and receivable functions while maintaining critical lease documentation and compliance records. You'll work closely with Centre Managers, Regional Directors, property owners, and tenants to ensure seamless day-to-day operations.
At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and this position embodies that commitment by delivering accurate, timely financial and administrative support that keeps properties running smoothly. Your adaptability will be essential as you navigate different property portfolios, team structures, and regional requirements, bringing consistency and excellence to every site you support. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, providing exposure to diverse property types and management challenges that will broaden your expertise in commercial real estate.
An overview of the role: Process invoices with accuracy and efficiency, managing the complete accounts payable cycle from supplier setup through payment reconciliation and historical record maintenance
Oversee accounts receivable operations including issuing tax invoices, collecting rent payments, following up on arrears, and managing casual mall leasing bookings
Prepare monthly financial reports and support budget forecasting activities, ensuring stakeholders have the data they need for informed decision-making
Maintain comprehensive lease registers and tenancy schedules, tracking critical dates, processing assignments, and ensuring compliance with all lease terms and conditions
Manage tenant recovery billings for utilities, outgoings, and marketing levies, including reconciliations and adjustments to ensure accurate cost allocation
Coordinate with tenants to collect sales figures, process rent reviews, and update billing details as leases evolve
Support Centre Managers, Operations Managers, and Marketing Managers with general administration, reception duties, and ad hoc projects as properties require
Prepare and distribute regular reports on arrears, occupancy rates, and financial performance to keep all stakeholders informed
Adapt quickly to different property environments and regional requirements, bringing your expertise wherever it's needed most across the portfolio
Sounds like you? This is what we are looking for: Minimum 4 years of demonstrated experience in accounts payable and accounts receivable roles, preferably within property management or commercial real estate environments
Strong working knowledge of lease administration processes, including maintenance of lease documentation, critical date tracking, and compliance requirements
Intermediate to advanced proficiency in Microsoft Excel and Word, with the ability to create reports, analyze data, and maintain accurate records
Exceptional organizational skills with proven ability to manage multiple priorities, deadlines, and stakeholders simultaneously across different locations
High attention to detail and commitment to accuracy in all financial transactions, data entry, and reporting activities
Strong written and verbal communication skills with the ability to interact professionally with property owners, tenants, suppliers, and internal teams
Demonstrated ability to work both independently with minimal supervision and collaboratively as part of diverse teams
Professional, proactive attitude with strong problem-solving capabilities and willingness to take initiative on emerging issues
Hands-on experience with property management software platforms such as MRI, Yardi, or similar systems is highly desirable
Benefits:
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates, please apply following the link below quoting job reference number REQ527488
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
