Job no: 762999
Work type: Full time
Location: Mackay - QLD - Australia
Applications close: 23 Jul 2026 11:55 PM E. Australia Standard Time
Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.
What does the job look like?
Linfox's Intermodal business unit have an opportunity for an Administration & Compliance Coordinator to join our Mackay team. In this role, you will take ownership of critical administrative, compliance and financial processes including payroll reconciliation, invoicing, reporting and driver documentation, helping to ensure operational accuracy, compliance and strong safety outcomes across our transport operations.
This is a permanent full-time opportunity, working Monday to Friday from 8:00am to 4:00pm. Key Areas:
Process driver run sheets, invoices and subcontractor payments accurately and in a timely manner
Deliver weekly payroll reconciliation and prepare P&L reporting across contractor, labour hire and operational costs
Conduct fatigue audits and ensure compliance across driver documentation, run sheets and safety records
Coordinate invoicing for Mackay and Bowen operations while providing relief support across additional sites as required
Maintain accurate records including customer dockets, PODs, compliance documentation and operational reporting data
Prepare weekly and monthly reporting, forecasts, toolbox minutes, WHS records and commitment registers
Are you the one?
You're a proactive and detail-focused administrator who enjoys working in a busy operational environment and can confidently juggle multiple priorities. You can demonstrate:
Prior experience in an administration and/or compliance role within the Transport or Logistics industry
Strong working knowledge of SAP, Microsoft Excel and Transport Management Systems such as Blue Yonder
Experience supporting payroll reconciliation, invoicing, contractor cost tracking and financial administration processes
Ability to work autonomously and effectively manage competing priorities in a deadline-driven environment
Proven commitment to safety, fatigue compliance and operational governance requirements
High attention to detail with the ability to produce accurate reporting and maintain compliance documentation
What's in it for me?
12 weeks paid parental leave and return to work bonus for eligible employees
Career development opportunities and mentoring programs
Access to a range of benefits across dining and adventure, travel and health and well-being
The chance to work in a high-performing team where your contributions truly make an impact
At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply.
We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.
Further information
You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.
