About Us
Bluvitalize is Western Australia’s Preferred Pool Resurfacing Company, offering services for both residential and commercial pools. We specialize in transforming tired, worn-out pools into stunning, revitalized outdoor spaces.
We’re looking for a proactive and highly organised Office Manager to take charge of our day-to-day operations and help keep our business running smoothly. In this role, you’ll be the go-to person for all things administrative—supporting our team, managing office systems, and ensuring everything behind the scenes runs efficiently. If you're someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in keeping things on track, we’d love to hear from you.
Key Responsibilities:
- Manage daily office operations, administrative systems, and business resources.
- Contribute to the development, implementation, and review of office procedures and operational standards.
- Manage recruitment, onboarding, staff documentation, and general HR administration.
- Support staff management processes including training coordination, performance monitoring, and payroll administration.
- Allocate office resources, equipment, and administrative support to ensure efficient business operations.
- Manage staff scheduling, accommodation, and equipment requirements for projects.
- Maintain company records, licences, insurance policies, and compliance documentation.
- Manage purchasing, invoices, quotes, accounts, and financial documentation using Xero.
- Monitor office supply levels and ensure equipment and systems are properly maintained.
- Report directly to the CEO on ongoing business operations and administrative matters.
- Ensure smooth communication and coordination between office, field, and management teams.
- Oversee marketing activities, including social media updates and lead tracking.
- Ensure the office and wider business comply with relevant WHS standards, government legislation, policies, and procedures.
- Continuously improve office systems, administrative processes, and operational efficiency to support company growth.
Required Skills & Experience:
- Minimum 3 years’ full-time experience in office management or senior administration (construction or trade industry experience preferred).
- Strong written and verbal communication skills.
- Excellent organisational and time management abilities.
- High attention to detail and ability to manage multiple priorities effectively.
- Proficiency in Xero and Microsoft Office Suite.
- Strong leadership, problem-solving, and decision-making skills.
- Ability to work independently with minimal supervision.
- Confident liaising with internal teams, suppliers, and clients in a professional manner.
Qualifications
AQF Diploma of Office Management or overseas equivalent qualification.
How to Apply:
Please submit your resume and a brief cover letter outlining your experience and suitability for the role. Only shortlisted candidates will be contacted.
Pay: $76,515.00 – $85,000.00 per year
Work Location: In person
