About us
Coffey Testing is one of Australia’s largest construction materials testing providers. We have been delivering testing services to the transport infrastructure, oil and gas and mining industries for over 65 years. We have an extensive network of permanent and site-specific testing facilities located across Australia, including in some of Australia’s most remote locations. We believe our employees are our biggest asset and we want our employees to experience job satisfaction. We have a range of employee benefits we offer nationally across the business including;
- Investment in our employee’s growth and development through both internal and company funded external training;
- Company initiatives such as a recognition & reward program, monthly lab events/competitions and health and wellness initiatives;
- Supportive and friendly team environment;
- Additional paid parental leave; and
Career advancement opportunities.
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The Opportunity
We are seeking an experienced, self-motivated, and reliable Regional Administration Manager to join our growing team. Reporting to the Senior Regional Administration Manager NSW/ACT, you’ll be responsible for providing efficient and high-quality administration support to staff, clients and service providers. The preferred location for this role is our Canberra Laboratory in Fyshwick. For the right candidate, we can offer flexibility for the role to be based in Marulan or Albion Park.
Administrative tasks include but is not limited to:
- Functional team support (Payroll, HR, Safety) where required.
- Accounts Payable support including compliance to ASL (Approved Supplier List) and DOA (Delegation of Authority);
- Accounts Receivable Support including assisting with invoicing queries and requirements;
- Site mobilisation including management of client/project portals, site inductions and required licenses;
- Organisation of regional location events and functions including external client/marketing functions and internal team functions (such as monthly activities and scheduled events);
- Proactively maintaining employee records, including qualifications and training;
- Assistance with management of staff movements within the region such as new employees, terminations, secondments, transfer, ensuring costs are being captured in correct cost centres;
- Collating and completing pre-qualification and tender documents;
- Organising and managing fleet maintenance activities such as arranging vehicle services, registrations, GPS vehicle tracking;
- Ensuring compliance by completing and submitting contracts for review via the DRER process;
- Facilitating local inductions;
Nominated Mental Health and Return to Work Coordinator;
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About you
To be successful in this role you’ll need to have;
- Senior administration experience within a medium to large stakeholder base;
- Exposure to GeoTester or alternate LIMS (Laboratory Information Management System);
- Experience as a Return-to-Work Coordinator (desirable);
- Mental Health Representative (desirable);
- Strong attention to detail and excellent verbal and written communication skills;
- Initiative and problem-solving skills with the ability to work autonomously with little direction/supervision;
- Sound Microsoft Office skills (particularly Excel and Word) and the ability to pick up new systems easily; and
- Great time management skills to manage competing priorities and to meet critical deadlines.
Relevant experience in an administration role would be advantageous.
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We believe in equal opportunity
At Coffey Testing; we are a proud, culturally diverse workforce and embrace the notion of equity. We value the different talents, experiences and perspectives a culturally diverse workforce brings to our business and encourage you to apply.
For more information on this role please contact the Human Resources team at [email protected].
No applications will be accepted via email.
