We are looking for an organised and proactive Assistant to the Practice Manager. Hybrid working.
This role is focused on providing administrative support to the Practice Manager, helping to reduce their day-to-day workload and allowing them to focus on higher-level responsibilities. We are seeking someone who is reliable, adaptable, and enjoys keeping things organised behind the scenes.
Hours: Monday to Friday, daytime hours.
Key Responsibilities
- Provide administrative support to the Practice Manager
- Assist with emails, correspondence, and general office administration
- Prepare documents, reports, and spreadsheets as required
- Maintain accurate records and filing systems
- Assist with staff documentation, onboarding paperwork, and training records
- Support rostering and leave administration
- Follow up outstanding tasks and ensure deadlines are met
- Coordinate meetings and manage calendars where required
- Help improve and maintain administrative systems and processes
- Take ownership of routine administrative tasks to free up the Practice Manager's time
About You
- Available to work Monday to Friday during business hours
- Fast learner with a willingness to take initiative
- Strong computer skills and confidence using Microsoft Office and other software systems
- Excellent written and verbal communication skills
- Highly organised with strong attention to detail
- Able to prioritise tasks and manage competing deadlines
- Professional, reliable, and trustworthy
- Comfortable working independently and problem-solving when needed
- Previous administration or personal/executive assistant experience is highly regarded
What We're Looking For
We're looking for someone who enjoys helping others stay organised, can anticipate administrative needs before they arise, and takes pride in getting things done efficiently and accurately. This is an excellent opportunity for someone who enjoys a varied administrative role and wants to become a trusted support person.
If you're a motivated administrator who can help keep things running smoothly behind the scenes, we'd love to hear from you.
Must hold a valid Australian work visa with no restrictions on work hours or employment.
Work Location: In person
