About Us
We are a small, friendly, family-owned business seeking a proactive and highly organised Facilities Coordinator to join our growing team. Working alongside two Facilities Coordinators, you’ll help manage two client portfolios, coordinating both reactive and programmed maintenance works across multiple sites.
In this hands-on role, you’ll be responsible for managing jobs through Aroflo, coordinating trades and contractors, following up on quotes and approvals, and ensuring all works are completed efficiently and to a high standard. This is a fast-paced position suited to someone who enjoys problem-solving, communication, and staying organised while managing multiple priorities.
We offer a supportive team environment, opportunities for career growth within the facilities industry, and flexible working arrangements following training. If you’re reliable, detail-oriented, and looking for a long-term opportunity within a close-knit team, we’d love to hear from you.
About the Role
This is a hands-on coordination role supporting day-to-day facilities operations. You'll be responsible for managing maintenance jobs, liaising with contractors, and ensuring all works are completed efficiently and to a high standard.
Key Responsibilities:
- Create, schedule, and manage jobs in Aroflo (job management system)
- Coordinate trades and contractors across multiple sites
- Monitor job progress and ensure timely completion
- Liaise with clients, site contacts, and contractors
- Review and follow up on quotes, approvals, and works
- Ensure all job documentation (photos, reports, compliance docs) is completed
- Manage contractor performance and communication
- Maintain accurate records and system updates
About You:
- Strong organisational and time management skills
- Ability to manage multiple jobs and priorities
- Confident communicator with contractors and clients
- High attention to detail
- Experience using job management systems (Aroflo experience highly regarded)
- Essential requirement for job management systems experience
- Ability to work independently and take initiative
- Previous experience in facilities coordination or similar role preferred
- Minimum 3 years experience in facilities coordination or similar roles required
What We Offer:
- Flexible working arrangements are available, with flexibility for 1-2 WFH days per week after the initial training & onboarding period.
- Supportive team environment
- Opportunity to grow within the facilities industry
- Exposure to a variety of sites and projects
If you're reliable, proactive, and looking to grow your career in facilities management, we'd love to hear from you.
Apply now by sending your resume through Indeed
Please no calls regarding this role. Kindly communicate via Indeed only - successful applicants will be contacted for an interview.
Job Types: Full time
Contract length: Permanent Full time
Work Location: Primarily in-person, with flexibility for 1-2 WFH days per week after the initial training & onboarding period.
Pay: $90,000.00 – $100,000.00 per year
Work Location: In person
