About Us
Martinus is a specialist rail infrastructure and rail haulage business, delivering critical transport and logistics solutions across Australia's rail freight network. As part of our continued growth, we're looking for a Submissions Coordinator to join our Brisbane team and support our tendering and bid activities.
About the Role
We're seeking a detail-oriented Submissions Coordinator to manage the end-to-end coordination of tender and proposal submissions for Martinus Haulage. You'll work closely with bid managers, subject matter experts, and operational teams to ensure high-quality, compliant, and on-time submissions.
Key Responsibilities
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Coordinate the preparation, formatting, and submission of tenders, proposals, and prequalification documents
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Manage submission timelines, ensuring all deadlines and compliance requirements are met
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Liaise with internal stakeholders (operations, HSEQ, commercial, and technical teams) to gather content and inputs
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Maintain a library of submission templates, case studies, and boilerplate content
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Proofread and quality-check documents for accuracy, consistency, and brand alignment
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Track submission pipelines and maintain accurate records/reporting on bid status and outcomes
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Support continuous improvement of submission processes and document management systems
About You
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Prior experience in a bid, tender, submissions, or proposal coordination role (rail, transport, logistics, or infrastructure sector highly regarded)
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Excellent written communication and document formatting skills
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Strong organisational skills with the ability to manage multiple deadlines simultaneously
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High attention to detail and a quality-first mindset
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Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with document management or bid management software is a plus
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Ability to work collaboratively across teams and manage competing stakeholder priorities
Why Martinus?
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Join a specialist, growing business with a strong reputation in rail infrastructure
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Collaborative, supportive team culture
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Opportunities for professional development and career growth
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Competitive salary and benefits
To apply online, please click on the appropriate link below. Please note agency submissions will not be accepted.
