The Contracts Administrator will assist the Project Manager with the administration of one or more projects. This role will include sub contract and head contract administration and the co-ordination of on-site activities.
The core skills required are:
- Contract Administration
- Financial Administration
- Computer literacy
- Strong communication skills.
A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.
- Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.
- Ensure that all invoicing is correctly coded and mathematically correct.
- All invoices are to be processed in a timely way.
- Ensure that amendments are raised for all approved variations and back charges.
- Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.
- Assist in the development of Subcontractor scopes of work.
- Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.
- Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.
- Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.
- Issue of Contract documentation, and follow up through to execution of subcontract
- Ensure subcontractors insurances, and other employer and statutory obligations are in place
- Establishing cost controls (eg Concrete, reo, scaffold, craneage etc) to ensure accurate forecasts are available
- Assess sub contract variations and making recommendations to the Project Manager regarding approvals of same
- Assist Project Manager in preparation and submission of head contract variations
- Maintain project variation status, budgets and subcontracts in Jobpac
- Maintain document control or oversee control of same by Project coordinator or Cadet if applicable.
- Timely submission of Inspection and Test Plans (ITP), and ensure that subcontractors implement same.
- Develop and maintain the project procurement schedule.
- Ensure all relevant sub contractor employment requirements are adhered to.
- Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.
- Assist the Project Manager in delegating
- Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.
- Provide advice to Project Manager with regard to the suitability of direct reports.
- Conduct performance and development reviews on direct reports.
Formal Communication
- Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.
- Attend and participate in all relevant meetings.
- Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.
- Participate in Client and Consultant meetings or reviews as required.
- Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.
- Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.
- Identify improvements in efficiency, WHS & Environmental performance, quality and cost.
- Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.
- Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.
- Initiate or recommend solutions to rectify deficiencies or issues.
- Work in a safe manner without risk to themselves, others or the environment;
- Correctly use and maintain Personal Protective Equipment (PPE).
