Property Assets Coordinator
Why join us?
- Drive maintenance, compliance and safety outcomes across a statewide property portfolio.
- Ongoing, full-time role based in the Melbourne CBD.
- Hybrid work (3 days in the office, 2 days working from home).
About the role and team
As Property Assets Coordinator, you will be responsible for the end-to-end management of all maintenance and services contracts across the Parliament of Victoria's leased electorate office portfolio. The role also manages all tenancy aspects of the Department of Parliamentary Services' main office.
This role works closely with a team of dedicated Property Managers and is vital in maintaining quality office accommodation to Members of Parliament and their staff to allow them to successfully perform their duties to Victorians.
Your responsibilities will include:
- Managing procurement processes for planned maintenance and compliance service contracts including preparation of tenders and evaluating submissions;
- Preparing contracts and negotiating contract departures to minimise risk and ensure safety and legislative requirements are captured;
- Managing and coordinating contractors to ensure services are delivered in line with contractual, safety and legislative requirements;
- Coordinating planned preventative maintenance, monitoring expenditure and reporting on service delivery across the electorate office portfolio;
- Managing tenancy matters for the Department's main office, including tenant obligations, landlord coordination, planned and reactive maintenance, and minor projects;
- Monitoring Essential Safety Measures compliance across electorate offices and the Department's main office; and
- Maintaining accurate servicing, asset, inventory and stock-audit records, including the DPS Asset Register.
You'll bring:
- Experience in procurement, including tender management, supplier negotiations and contract administration;
- Strong contract and asset management experience, preferably within a property or facilities management environment;
- The ability to communicate, negotiate, influence and build productive relationships with a wide range of internal and external stakeholders;
- Excellent administration, reporting, data analysis and problem-solving skills; and
- A customer-centric, organised and collaborative approach, with the ability to balance competing priorities and meet deadlines.
The Recruitment Process
- Application: Submit your CV and a brief cover letter.
- Initial Screening: A 20-minute introductory phone call with our HR team.
- Panel Interview: A face-to-face interview with two members of the team.
- Final Checks: National Police Check and professional reference checks.
Applications close on Monday, 3rd August 2026, 11:59PM, and applicants may be contacted before the advertisement closes.
About the Department of Parliamentary Services
The Department of Parliamentary Services delivers impartial, professional, and innovative services to support Victoria's elected representatives, the democratic process and the Parliament as an institution.
Through our commitment to diversity and equality, we are actively engaged in promoting and maintaining a safe and inclusive work environment where all employees are respected, valued, and supported. We seek to recruit the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background.
Our team members are the key to our success and bring new and innovative responses to issues and challenges we face in our work in the delivery of quality services to support the work of the Parliament.
Why work for us?
We offer a unique workplace that sits at the heart of Victorian democracy. You will work in a historic precinct with modern technology, contributing to an institution that values integrity, professional growth, and a supportive team culture.
Accessibility
If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email [email protected]
Privacy Collection Notice
The Parliament of Victoria and the parliamentary departments are committed to protecting your privacy. Personal information is handled in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act) and other relevant legislation.
This privacy collection notice applies to our recruitment activities. It explains what information is collected when you apply for employment with a parliamentary department. It may be updated from time to time.
Child Safe Standards
The parliamentary departments are committed to upholding the Victorian Child Safe Standards and the protections afforded to children in the Child Wellbeing and Safety Act 2005. We are committed to the cultural safety of Aboriginal children, the cultural safety of children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.
