Payroll & Timesheet Compliance Administrator
Timesheets | Allowances | Payroll Readiness | System Accuracy
Sydney Health & Care Services
Part-time | 20 hours per week
Monday to Friday | 10:00 am to 2:00 pm
Pay rate: $40.49 to $41.66 per hour + super, based on experience
Laptop and work phone provided
Hybrid/work-from-home day available after successful probation, subject to business needs and approval
Sydney Health & Care Services is seeking a highly organised and detail-focused Payroll & Timesheet Compliance Administrator to support accurate payroll preparation, timesheet review, allowance checking and system accuracy.
This role is ideal for someone who enjoys structure, deadlines, problem-solving and checking details carefully. You will play an important role in making sure timesheets are reviewed, allowances are checked, information is complete, and payroll is ready for processing.
This role does not independently approve payroll. Your focus will be reviewing information, identifying errors or missing details, following up corrections and ensuring payroll information is accurate before final review and processing.
About the role
You will work closely with Payroll, Workforce/Rostering, Operations, HR and management teams to support payroll readiness across SHCS services.
Your work will help ensure rostered shifts, actual worked hours, leave, allowances, shift changes and payroll-related information are checked and ready before payroll cut-off.
What you will be involved in
You will support the team with:
- Reviewing timesheets before payroll processing.
- Checking rostered shifts against actual worked hours.
- Identifying missing clock-ins, clock-outs, incorrect times, shift gaps or unclear entries.
- Checking that the correct allowances have been reviewed, flagged and ready for payroll processing.
- Reviewing sleepovers, active nights, broken shifts, travel, first aid, public holidays, weekend work and other payroll-related items in line with approved payroll processes.
- Following up managers, team leaders and relevant departments for missing or unclear information.
- Checking leave entries, cancelled shifts, roster changes and shift notes where required.
- Maintaining payroll preparation trackers and records.
- Supporting payroll inbox management and approved payroll-related communication.
- Updating payroll-related information across approved systems.
- Escalating payroll risks, repeated timesheet issues, unresolved information or possible compliance concerns before cut-off.
- Supporting communication between Payroll, Workforce/Rostering, HR and Operations.
- Helping improve timesheet quality, allowance checking, system accuracy and payroll readiness.
About you
You will suit this role if you:
- Have strong attention to detail.
- Can identify errors, missing information and inconsistencies.
- Are confident checking timesheets, rosters, allowances and system information.
- Can follow processes carefully and escalate concerns appropriately.
- Are comfortable following up managers for clarification.
- Stay calm and organised when working to payroll deadlines.
- Can manage confidential employee and payroll information professionally.
- Have strong written communication skills.
- Are confident using email, Microsoft Office, Excel, Teams and electronic systems.
- Enjoy working behind the scenes to keep information accurate, complete and reliable.
Experience that may suit this role
We encourage applications from people with experience in:
- Payroll administration
- Timesheet review
- Rostering or workforce administration
- Accounts administration
- HR or employee records administration
- NDIS, aged care, health care or community services administration
- Data entry and system maintenance
- ShiftCare, Deputy, Employment Hero, BambooHR, Xero or similar systems
Experience with SCHADS, shift-based workforces, rosters, allowances, payroll cut-offs or NDIS service delivery will be highly regarded.
Important role boundaries
This role supports payroll readiness, timesheet review, allowance checking and system accuracy.
The role does not independently approve payroll, interpret complex award matters, approve leave, approve roster changes or make employment decisions.
Any payroll concern, award interpretation, employee issue or matter outside approved process must be escalated to Payroll, HR, Workforce/Rostering or an authorised manager.
What we offer
- Part-time role, 20 hours per week
- Monday to Friday, 10:00 am to 2:00 pm
- $40.49 to $41.66 per hour + super, based on experience
- Laptop and work phone provided
- Hybrid/work-from-home day available after successful probation
- Supportive team environment
- Opportunity to build strong payroll, rostering and workforce administration skills
- Meaningful role supporting payroll accuracy, compliance and operational consistency
- Direct involvement in improving timesheet quality, allowance checking and payroll readiness
How to apply
Please submit your resume and a short cover letter outlining your experience with payroll administration, timesheet checking, allowances, rostering, workforce systems, data accuracy or administration.
In your cover letter, please briefly tell us about your experience reviewing timesheets, identifying errors, checking information before deadlines and managing confidential information.
