Posted: 07/07/2026
Closing Date: 07/08/2026
Job Type: Permanent - Full Time
Location: Townsville
Job Category: Administration and Office
We are looking for an experienced Administration & Procurement Coordinator who enjoys taking ownership of key business processes and keeping operations running efficiently. This is a diverse, hands-on role that goes well beyond traditional administration, offering the opportunity to work across procurement, vehicle administration, accounts support and payroll assistance.
If you're someone who enjoys improving processes, building strong relationships and working independently while supporting multiple areas of the business, we'd love to hear from you.
As our Administration & Procurement Coordinator, you'll play a key role in supporting the day-to-day operations of the business. You'll take ownership of several critical administrative functions, ensuring processes are accurate, efficient and completed on time.
Key responsibilities include:
Procurement & Purchasing
- Raise and process purchase orders
- Monitor purchasing requests and approvals
- Liaise with suppliers and internal stakeholders
- Maintain purchasing records and documentation
Administration
- Coordinate vehicle servicing, maintenance and registrations.
- Maintain accurate fleet records, maintenance schedules and tracking spreadsheets.
- Monitor and follow up outstanding vehicle-related actions.
- Prepare, maintain and file business documentation and records.
- Provide general administrative support across the business.
- Assist with other administration and operational support tasks as required.
Accounts Administration
- Allocate and process invoices
- Assist with accounts administration tasks
- Follow up outstanding customer payments
- Support debtor management and cash flow activities
- Maintain accurate financial records
Payroll Support
- Provide payroll administration support and backup assistance
- Assist with payroll data collection and processing
- Learn and support payroll systems and procedures
- Work closely with the Finance and Payroll team
This role offers variety, responsibility and the opportunity to become an integral part of our business operations.
To be successful, you will have:
- 3-8 years' experience in administration, business support, operations or a similar role
- Experience managing purchase orders and procurement processes
- Exposure to accounts administration and debtor management
- Strong Microsoft Office skills, particularly Excel
- Excellent organisational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- A proactive attitude with the ability to work independently
- The ability to build positive working relationships across all levels of the business
Desirable but not essential:
- Previous payroll administration experience
- Experience with fleet or vehicle administration
- Experience using accounting or payroll software
- Diverse and rewarding role with plenty of variety
- Opportunity to take ownership of key business processes
- Supportive team environment
- Stable, long-term opportunity
- Ongoing learning and development
- Opportunity to grow alongside the business
For more about us visit edmsaustralia.com.au
We look forward to hearing from you!
EDMS welcomes applications accompanied by a current resume and a cover letter outlining your experience to
[email protected] or
Apply online via https://www.edmsaustralia.com.au/careers
https://www.facebook.com/edmsaustralia
www.edmsaustralia.com.au
