Organises and controls the functions and resources of the office such as managing and implementing administrative systems and personnel.
Job Tasks and Duties:
- Managing daily office operations to ensure efficiency and productivity
- Preparing and maintaining accurate records, reports, and documentation
- Managing filing systems (both physical and digital)
- Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.
- Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)
- Supporting managers with admin and procurement needs
- Tracking job progress and updating systems accordingly
- Ordering and managing materials and supplies for sites.
- Assisting with onboarding, inductions, and training documentation
- Maintaining employee records and leave registers
- Coordinating medicals, tickets, and qualifications compliance
- Maintaining WHS registers, documentation and incident reports
- Ensuring company policies and procedures are up to date
- Coordinating vehicle, equipment, and license compliance
- Managing site safety documentation and updates
- Keeping logbooks, registrations, and insurance up to date
- Manage client and supplier relationships
- Maintaining strong customer service and communication, resolving complaints or office operational issues as required
- Ensuring SWMS, risk assessments, and safety procedures are current
- Reporting and documenting incidents, near-misses, and hazards
- Assisting with audits, compliance checks, and site safety requirements
- Staying up to date with relevant legislation and regulations
Experience Required:
AQF Diploma or higher
Two years of on the job training
Three Years of Relevant experience may substitute for formal qualification
Pay: $78,658.25 – $85,982.45 per year
Work Location: In person
