SC1: Demonstrated ability to provide high-level administrative and executive support, including calendar management, meeting coordination, correspondence, documentation, and follow-up actions.
SC2: Demonstrated ability to manage competing priorities, use initiative, solve problems, and maintain strong attention to detail in a busy school environment.
SC3: Highly developed written and verbal communication skills, with the ability to liaise professionally with staff, students, families, School Council members, Department representatives, and external stakeholders, while building positive professional relationships and contributing to an organised, supportive and solutions-focused workplace culture.
SC4: Demonstrated ability to maintain confidentiality, exercise discretion, and apply sound judgement when managing sensitive information and enquiries.
SC5: Demonstrated ability to coordinate and support school projects, initiatives and events, including planning, communication, timelines, and follow-up actions.
The Executive Coordinator provides high-level executive, administrative and organisational support to the Principal. The role is central to supporting the effective operation of the Principal's office, including calendar management, meeting coordination, correspondence, briefing materials, presentations, follow-up actions and key school events.
The successful applicant will be highly organised, professional and able to work with discretion in a complex and fast-paced school environment. The role requires strong judgement, initiative, attention to detail and the ability to communicate confidently with staff, students, families, School Council members, Department representatives and external stakeholders.
In addition to executive support, the Executive Coordinator will support the development, coordination and implementation of key whole-school projects and initiatives on behalf of the Principal. This may include projects such as the Uniform Library, SWPBS reward systems, whole-school communication processes, staff recognition initiatives and other priority projects that contribute to the smooth operation and positive culture of the college.
This position requires a high level of confidentiality, professionalism and the ability to anticipate needs, solve problems and support the Principal to manage competing priorities effectively.
The responsibilities of this position may include, but are not limited to:
Executive Support to the Principal-
Provide high-level executive and administrative support to the Principal.
-
Manage the Principal's calendar, including meetings, appointments, briefings, school events and Department commitments.
-
Coordinate bookings, meeting logistics, rooming, invitations and relevant documentation.
-
Prepare daily schedules, briefing notes, agendas, meeting packs, supporting documentation
-
Draft, prepare and distribute correspondence on behalf of the Principal, including communication to staff, families, School Council members and external stakeholders.
-
Prepare presentations, speaking notes and supporting materials for assemblies, information sessions, graduations, formal events, staff briefings and other key college occasions.
-
Screen and respond to enquiries, phone calls and visitors with professionalism, discretion and sound judgement.
-
Monitor and follow up action items arising from meetings, leadership discussions and school priorities.
-
Maintain awareness of relevant Department timelines, policy updates and key communication requirements.
Meeting and Governance Coordination-
Coordinate meeting processes for the Principal and key leadership forums, including agenda preparation, documentation, minutes and follow-up actions.
-
Support the preparation and distribution of meeting papers for leadership, governance and whole-school meetings as required.
-
Coordinate School Council meeting processes, including agenda preparation, documentation, distribution of papers and follow-up actions.
-
Support School Council election processes and communication with School Council members.
-
Liaise with relevant staff to ensure items requiring Principal, leadership or School Council input are prepared and followed up in a timely manner.
Principal-led Projects and Whole-School Initiatives-
Coordinate and support the implementation of key projects identified by the Principal.
-
Lead and coordinate whole-school initiatives such as the Uniform Library, including planning, communication, processes, staffing support and ongoing improvements.
-
Support the coordination of SWPBS reward and recognition processes, including communication, promotion, purchasing and liaison with relevant staff.
-
Assist with the development of systems and processes that improve consistency, communication and efficiency across the college.
-
Coordinate project timelines, follow up key actions and provide regular updates to the Principal.
-
Liaise with staff, leadership, external providers and community stakeholders to support the successful delivery of projects.
Whole-School Communication and Administration-
Support the preparation of weekly announcements, staff updates, newsletter items and whole-school communication.
-
Assist with the preparation of key school documents, including reports, handbooks, plans, presentations and communication materials.
-
Provide practical support across school operations during peak periods or where additional assistance is required.
-
Act as a key point of contact for operational questions connected to Principal-led processes and projects.
Events, Bookings and Logistics-
Coordinate bookings, catering, resources and logistical arrangements for Principal-led meetings, briefings and school events.
-
Support planning and coordination for key events such as curriculum days, transition events, assemblies, information evenings and formal college occasions.
-
Liaise with internal staff and external providers to ensure events are well organised and communicated.
-
Prepare event documentation, schedules, run sheets, communication and supporting materials as required.
Professional and Team Contribution-
Work collaboratively with administration staff, leadership and other school teams to support effective school operations.
-
Provide guidance and practical support to staff involved in Principal-led projects or initiatives.
-
Maintain positive and professional relationships with staff, students, families, School Council members, Department representatives and external providers.
-
Demonstrate confidentiality, initiative and sound judgement when managing sensitive information and competing priorities.
-
Contribute to a positive, organised and solutions-focused workplace culture.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
-
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Outstanding opportunity to work at Tarneit P¿9 College
Tarneit P-9 College is a large, co-educational school located in one of Victoria's fastest-growing and most culturally diverse communities, approximately 25km from Melbourne's CBD. Opened in 2013, the college has experienced significant growth and currently serves around 1,820 students from Foundation to Year 9.
Our college reflects the rich diversity of the Tarneit community and is committed to providing an inclusive, high-quality education where every student is supported to achieve their best. We are seeking enthusiastic, reflective, inclusive educators who are passionate about teaching and learning, value collaboration, and are committed to high expectations and student wellbeing.
Teaching and learning at Tarneit P-9 College is underpinned by a clear instructional model and an evidence-based approach, with a strong focus on High Impact Teaching Strategies, effective use of data, and consistent feedback. Professional Learning Communities are central to our practice, supporting collective responsibility, professional growth, and continuous improvement.
Our contemporary learning environments include a range of general and specialist facilities designed to support collaboration, explicit instruction, and flexible learning. Student wellbeing and inclusion are embedded through whole-college approaches such as School-Wide Positive Behaviour Support, Respectful Relationships, and our House Model, which strengthens belonging, student voice, and engagement.
Why work at Tarneit P¿9 College?
Tarneit P¿9 College offers a supportive and collaborative professional culture where staff are valued, supported, and encouraged to grow. Staff benefit from:
-
Strong collegial relationships and a shared commitment to improvement
-
High-quality professional learning and coaching within PLCs
-
Clear, consistent teaching and behaviour frameworks
-
A focus on staff wellbeing and work-life balance
-
The opportunity to make a meaningful impact in a diverse and dynamic community
Staff work together to ensure every student is known, valued, and challenged, while also fostering a workplace built on trust, respect, and shared purpose.
Vision
Our vision is for every student from Prep to Year 9, to have high aspirations, excel and reach their best. With supportive surroundings and challenging academics, we foster confident, resilient and compassionate individuals prepared to make a positive difference in the future.
Values
-
We value our learning.
-
We are an inclusive school community.
-
We are proud of ourselves, each other and the school.
-
We act and are responsible.
