Executive Assistant
AZ NGA | Australia
Join a leading professional services and financial advisory network, providing high-level executive support to senior leaders across head office and partner firms.
About the Role
As an Executive Assistant, you will play a key role in supporting executives with scheduling, communication, coordination, and strategic administrative tasks to ensure smooth business operations.
Key Responsibilities
Executive Support & Calendar Management
Manage complex executive calendars and scheduling
Coordinate meetings, board discussions, and internal/external appointments
Prioritise emails, calls, and executive requests
Organise domestic and international travel arrangements
Administrative & Strategic Support
Prepare reports, presentations, briefing notes, and meeting agendas
Assist with business planning documents and internal communications
Track deadlines, projects, and executive action items
Support preparation for leadership and board meetings
Stakeholder Coordination
Act as a key point of contact between executives, staff, and external partners
Liaise with partner firms and corporate stakeholders
Handle confidential communications with discretion
Operations & Workflow Support
Improve executive and office workflow efficiency
Coordinate internal projects and follow-ups
Manage document systems and corporate records
Assist with expense reporting and approvals
Confidentiality & Professionalism
Handle sensitive financial and corporate information
Maintain a high level of professionalism and discretion at all times
What We’re Looking For?
Diploma or degree in Business Administration or related field (preferred)
3–5+ years experience in Executive Assistant or senior admin roles
Strong Microsoft Office skills (Outlook, Excel, PowerPoint)
Excellent organisation and time management skills
Strong written and verbal communication skills
Ability to manage multiple priorities under pressure
High level of confidentiality
Pay: From $7,000.00 per month
Benefits:
- Childcare assistance
- Dental insurance
- Employee mentoring program
- Health insurance
- Life insurance
- Maternity leave
- Professional development assistance
- Salary packaging
- Vision insurance
Work Location: In person
