POSITION DESCRIPTION
Westminster is a leading coeducational, Early Learning to Year 12, day and boarding Uniting Church School.
We aspire to be the best school for an exceptional education, developing individuals of great character to
achieve more than they thought possible. We want Westminster to have a world class reputation, renowned
for a genuine focus on wellbeing, inspired by our values of kindness, resilience, mindfulness, curiosity,
courageousness and inclusivity.
Position name Office Assistant
Area of School Early Learning Centre
Employment Status Permanent part time
Employment Conditions
Westminster School Inc. Teaching Staff and School Assistants
Enterprise Agreement
Key Relationships
The Office Assistant reports to the ELC Director and provides
assistance with a range of office duties under the direction of the ELC
Assistant Director. The Office Assistant works closely with staff and
liaises directly with students, parents, and prospective families.
Ultimately responsible to the Principal via the Director of Business
Operations.
Position Objective:
The Office Assistant provides general administrative support to the relevant School Office. The Office Assistant
is the first point of contact for students, parents, staff and visitors to the School and provides a high level of
customer service to support the effective operation of the School Office.
Key Responsibilities:
1. Reception and Customer Service
- Provide a customer service to students, parents, visitors, staff and prospective families requiring
assistance at the ELC Office.
- Respond to ELC enrolment enquiries from the first point of contact, through to the commencement
of a student in the ELC, and liaise with the Enrolments Team to facilitate the movement of future ELC
students through the pipeline.
- Maintain open communication with the Enrolments Team to help optimise enrolments for the School.
- Supporting the Enrolments Team to manage the ELC waitlists.
- Liaison with third party providers.
2. Coordinate Absences
Manage the daily student absentees on the School database by:
- Recording of student absences
- Checking submitting online absences and following up on any discrepancies
- Contacting parents to determine absent student whereabouts
- Recording all students on excursions/approved leave of absence
- Ensuring all students are accounted for each day
- Checking with ELC Director regarding any anomalies.
3. Finance processes
- Processing billing, purchase orders and invoices as required
- Maintain, monitor, and balance petty cash float
- Coordinate student loans of clothing and lost property.
