- $87,139 to $94,437 p.a. + up to 17% Superannuation
- Fixed-term until 31 December 2026
- Flexible 0.6-1.0FTE arrangements considered
- Heidelberg Location
About Us
The Australian Epilepsy Project (AEP) is a national-scale research program funded by the Medical Research Future Fund (MRFF) Frontiers Initiative and is made possible through the combined support of The Florey and other institutions. Our mission is to transform epilepsy care through world-leading diagnostics and accelerate the next wave of health innovation using big data, machine learning, and entrepreneurship. You can learn more about the AEP in this short video.
About The Role
We are looking for a highly organised and proactive Executive Assistant to provide exceptional support to the AEP Chief Investigator and Executive Team. This is an opportunity to work at the centre of a nationally significant health initiative while helping drive groundbreaking research and innovation. Reporting to the AEP Chief Investigator, you will manage executive administration, coordinate communications and meetings, support governance activities, and help ensure the smooth operation of a dynamic and growing organisation.
This flexible role is available from 0.6 to 1.0 FTE and may suit someone seeking school-hours employment. The position is primarily based at the Melbourne Brain Centre in Heidelberg, with hybrid flexibility available by arrangement.
What You'll Do
- Manage diaries, appointments and competing executive priorities
- Coordinate meetings, agendas, briefing papers, minutes and actions
- Act as a key point of contact for internal and external stakeholders
- Draft professional correspondence, reports and presentations
- Support advisory committee and executive meetings
- Organise travel, conferences and stakeholder events
- Maintain records, databases and administrative systems
- Assist with project coordination and tracking key deliverables
About You
You are a professional and detail-oriented Executive Assistant who enjoys building strong relationships and helping leaders perform at their best.
Essential
- Experience supporting senior executives or leadership teams
- Exceptional organisational and time management skills
- Strong written and verbal communication abilities
- Advanced Microsoft Office skills
- High levels of discretion and professionalism
- Excellent stakeholder engagement skills
- The ability to manage multiple priorities in a fast-paced environment
Desirable
- Experience in healthcare, research, university or medical environments
- Experience supporting strategic projects
- A qualification in Science, Health or a related discipline
How to Apply
If you feel this role is right for you, please apply with a Cover Letter outlining your interest and experience and your Resume. Please note that you are not required to respond to the criteria in the Position Description.
Applications close 7 August 2026
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. The preferred applicant for this job will be asked to consent to a police check.
Why Join Us?
- Be part of a purpose-driven team making a tangible impact.
- Work in a collaborative environment that values innovation and inclusivity.
- Collaborate with leading researchers, clinicians, and innovators
Working at the Florey:
The Australian Epilepsy Project is made possible through the combined support of The Florey and other institutions. With a 50-year history, the Florey is the largest brain research centre in the Southern Hemisphere, with teams of researchers dedicated to building knowledge on a range of neurological and psychiatric conditions. Learn more about our Research Impact.
Our reputation for innovative research and our position as the leading brain research institute in the Southern Hemisphere attracts the best and brightest. Connected by our shared mission to improve lives through brain and mental health research, The Florey provides a dynamic and inspiring workplace where you can develop your career. We have a deep commitment to diversity and creating an inclusive workplace culture where our people can excel and thrive and support our exceptional people to make a positive impact on the local and global research community.
Learn more about working at the Florey here.
For enquiries, please contact our People and Culture Team on [email protected].
