About Ballastone Capital
Ballastone Capital is a growing private capital and property finance business focused on funding Australian property development projects.
We work with wholesale investors, developers, brokers, and professional advisers to deliver flexible funding solutions across residential and commercial real estate opportunities.
As we expand our lending and investment platform, we are seeking an experienced Operations Manager to oversee fund operations, investor onboarding, lending administration, and operational compliance.
The Role
This is a key position within the business, working directly with the directors to build and manage the operational infrastructure of a growing private credit platform.
The successful candidate will be involved in both investment fund operations and property lending operations.
Key ResponsibilitiesFund & Investor Operations
- Manage investor onboarding, AML/KYC and account opening processes
- Coordinate investor subscriptions, redemptions and distributions
- Maintain investor registers and records
- Prepare investor reports and operational updates
- Liaise with trustees, custodians, fund administrators and external service providers
- Support the ongoing operation of managed investment structures and investment vehicles
Lending Operations
- Coordinate loan applications, due diligence and settlements
- Liaise with borrowers, brokers, solicitors, valuers and quantity surveyors
- Manage loan documentation and settlement processes
- Monitor loan portfolios, repayments and covenant compliance
- Coordinate construction drawdowns and progress payments
- Maintain loan records and reporting systems
Operations & Compliance
- Assist with operational policies and procedures
- Support AML/CTF and compliance requirements
- Improve internal systems, workflows and controls
- Assist directors with new product launches and business growth initiatives
About You
You may come from a background in:
- Private Credit
- Mortgage Funds
- Managed Investment Schemes (MIS)
- Property Development Finance
- Commercial Lending
- Fund Administration
- Non-Bank Lending
Essential
- 1+ years experience in operations, fund administration, lending operations or investment operations
- Strong organisational and stakeholder management skills
- High attention to detail
- Ability to manage multiple transactions simultaneously
- Strong written and verbal communication skills
Highly Regarded
- Experience with Managed Investment Schemes (MIS)
- Experience with wholesale investor funds
- Experience with property development lending
- Knowledge of AML/CTF obligations
- Experience working with trustees, custodians or fund administrators
- Understanding of unit trusts, private credit funds and mortgage funds
Why Join Us
- Opportunity to join a growing private capital platform at an early stage
- Direct exposure to property development, lending and investment management
- Work closely with experienced founders and decision makers
- Significant career growth opportunities
Job Types: Full-time, Part-time
Pay: $79,371.76 – $160,622.92 per year
Work Location: In person
