Job description
Agency Department of Health Work unit Population Primary Health Care
Job title Administration Officer Designation Administrative Officer 3
Job type Full time Duration Fixed from 01/10/2026 for 2 years
Salary $68,776 - $73,898 Location Darwin
Position number 15794 RTF 352898 Closing 05/08/2026
Contact officer Helen Lourigan on 08 8985 8039 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=352898
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process
or job, please discuss this with the contact officer. For more information about applying for this position and the merit
process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans,
go to the OCPE website.
Primary objective
The Administration officer is responsible for providing a high level of administration support and secretarial services to the
Director of Primary Health Care Urban.
Context statement
This position is integral to the day-to-day operations and high-level support to the Director of Primary Health Care Urban,
Darwin, Palmerston, Adelaide River and Batchelor regions. The role is required to provide high level administration
assistance, have a clear understanding of Primary Health Care services and pathways to ensure seamless service delivery
within the regions. Have the ability to hold a corporate credit card including experience in reconciling transactions. Ability
to work in partnership within all aspects of government and possess high level communication skills in both written and oral.
Experience in Travel Request Information Processing System (TRIPS), Qantas booking system (QBT), NTG Financial systems
and NTG service or similar.
Key duties and responsibilities
1. Provide high level, confidential secretarial and administrative support and secretarial services to the Director of Primary
Health Care Urban, maintaining a high level of quality control, timeliness with respect to Ministerial and departmental
correspondence.
2. Maintain the Director’s Appointment diary, arrange meetings and attend to matters coming through the office
expeditiously and within the required timeframes.
3. Establish and maintain administrative control systems to record and monitor the flow of incoming and outgoing
correspondence, ensuring the correct presentation of documents and ensuring deadlines are met.
4. Responsible for the management and acquittal of corporate credit card transactions as per procurement policies and
procedures including managing internal staff travel.
5. Follow defined service quality standards, work health and safety policies and procedures relating to the work being
undertaken in order to ensure high quality, safe services and workplaces.
Selection criteria
Essential
1. Demonstrated experience in providing high level secretarial and administrative support, including records management
and minute taking.
2. Well-developed organisation skills.
3. Sound ability to work under pressure and complete tasks within required timeframes.
4. High standard of oral and written communication skills with a high level of attention to detail in order to prepare and
process correspondence, reports and other business documentation.
5. High degree of professional integrity and ability to maintain confidentiality.
6. Sound knowledge of word processing and computer programs, particularly data management and software applications
such as Microsoft Office, Outlook, PowerPoint, Excel and Visio.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance
notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant
criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B
(indirect contact with blood or body substances), check with contact person for requirements.
