At WESTLINE LOGISTICS PTY LTD, is an engineered logistics company specializing
in heavy lift, oversized cargo, and complex freight forwarding for major projects. We
manage end-to-end transport—including sea, rail, road, and air—across the mining,
resources, and construction industries.
Engineered Heavy Lift & Haulage: Management and transport of abnormal and
oversized loads, navigating complex routes and isolated sites.
Rail & Transportation: Delivery of rolling stock (locomotives), track machinery, and
rail infrastructure.
Turnkey Global Freight: General freight forwarding, customs clearance, and ad-
hoc services to support greenfield/brownfield projects
Key Responsibilities:
Oversee daily office operations, ensuring smooth delivery of all services in
adherence to government legislation and company service standards and
procedures.
Develop, implement, and refine office systems, workflows, and documentation
processes to enhance productivity and efficiency.
Allocate and supervise staff resources, assign tasks, monitor performance, and
arranging relevant training and support to staff where needed.
Coordinate internal communication between departments transport and
logistics, and liaise with customers and external stakeholders, including
suppliers, logistics partners, service providers, and government bodies.
Manage financial and administrative records, including invoicing, quotations,
reconciliations, petty cash, and expense tracking using tools such as MYOB
and Excel.
Ensure compliance with occupational health and safety standards and relevant
legislative requirements, conducting regular reviews and maintaining safety
records.
Support HR functions including employee records, onboarding, leave tracking,
and basic contract administration.
Coordinate meetings, schedules, bookings, and provide high-level
administrative support to senior management.
Skills, Licencing & Experience:
To succeed in this role, you must have:
Bachelor’s degree in commerce or business management
Minimum 1 year of experience as an Office Manager, preferably within a
Transport industry Management (or equivalent experience).
Fluent English speaker – essential for effective communication with Westlink
Logistics customers, team members and stakeholders.
Proficiency in English speaking, reading, writing, and listening.
High proficiency in administrative software such as Microsoft Office Suite,
MYOB, and others.
Excellent organisational, leadership, multitasking, and communication skills.
Familiarity with transport logistics
High level of honesty, integrity, reliability, and confidentiality.
Ability to work effectively both independently and collaboratively.
Why Join Us:
Join a leading Australian transport and logistics company with a strong
reputation.
Work in a multicultural and collaborative environment.
Contribute to a growing business that values authenticity and innovation in
transport logistics
Opportunity for growth within a stable and long-established company.
Pay: $78,000.00 per year
Benefits:
- Referral program
- Salary packaging
Work Location: Hybrid remote in Shanes Park NSW 2747
