Location: Canberra
This role provides high level administrative support to the Canberra Regional Manager while coordinating the day to day operations of the Canberra office. We are seeking a proactive, organised and resourceful professional with the ability to deliver effective administrative support, manage office coordination and undertake a range of project administration tasks. A strong focus on identifying and implementing process improvements across office operations and administrative functions is essential to enhance efficiency and productivity.
As part of our national administration team, you will play a key role in supporting project and administrative activities across the organisation. You will build strong working relationships and collaborate with a broad range of stakeholders, including employees at all levels, internal teams, clients, and external service providers.
Key Responsibilities:
- Word processing tasks, including proof reading, editing and formatting of a variety of documents from letters and proposals to large, complex, multi-volume reports in accordance with the Umwelt style guide and templates
- Delegating or being delegated, tasks within the administration team and ensuring that they are completed in accordance with existing policies and procedures as well as the Quality Management System processes
- Liaise with employees, vendors, clients and suppliers regarding all administration information
- Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties
- Assisting with special projects, such as process improvements
- Provide assistance to staff, managers, and senior level officers as needed
- Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system
- Diary management for senior leader in the Canberra office
- Scheduling, attending and taking minutes in team meetings
- Expense and timesheet allocation
- Travel bookings and mobilisation assistance including induction requirements
- Providing general administrative support to the Canberra team and to other teams/offices as directed by the National Administration Manager
- Undertake data entry, mail merge tasks and PowerPoint presentations
About You
The successful applicant for this position, will be a highly motivated and enthusiastic Administrator experienced in the below areas:
- Minimum 3+ years of experience in a similar role preferrable within a professional services firm
- Strong attention to detail with excellent verbal and written communication
- Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
- High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
- Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents
- Advanced skills in Microsoft applications: Word, PowerPoint, Excel, Co-Pilot and Outlook
- Advanced proficiency in Adobe Acrobat
Join the Team
If you believe you meet the criteria for this opportunity, . Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.
To be eligible for this position you must have legal work rights to work in Australia.
