Job description
Agency Department of Health Work unit NT Hearing Services
Job title Planning and travel Coordinator Designation Administrative Officer 4
Job type Full time Duration Fixed 2 years
Salary $77,344 - $88,179 Location Darwin
Position number 32450 RTF 351165 Closing 09/07/2026
Contact officer Gypsy de Jonge on 08 8985 8124 or [email protected]
About the agency Homepage | NT Health
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=351165
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide travel logistics, planning and administration for the delivery of NT Hearing Services.
Key duties and responsibilities
1. Efficient and effective travel coordination and logistics management to facilitate Hearing Services across communities
in the NT including planning, liaising, booking, communication, record keeping, finance and handling changes.
2. Communication, coordination and negotiation with a broad range of stakeholders including service providers, clinic staff,
staff travel, travel providers, interpreter services and Health Service staff.
3. Develop and maintain accurate electronic records and files.
4. Participate in development and maintenance of administrative and operational procedures.
5. Engage with Northern Territory Government (NTG) and 3rd party systems including Travel Request Information
Processing System (TRIPS), Electronic Invoice Management System (EIMS), SharePoint, Microsoft Suite and QBT/AOT
online to facilitate delivery of the services.
6. Follow defined service quality standards, work health and safety policies and procedures relating to the work being
undertaken in order to ensure high quality, safe services and workplaces.
Selection criteria
Essential
1. Demonstrated ability in complex remote travel logistics and coordination.
2. Demonstrated ability to problem solve by applying critical thinking.
3. Proven ability to organise, prioritise and complete workload to meet deadlines in a high demand work environment;
including rescheduling and reorganising workload to reflect changes in day-to-day priorities.
4. Demonstrated high level written and oral customer service skills with evidence of structured, clear and succinct
messages.
5. Demonstrated high degree of accuracy in record keeping and data management.
6. Experience in training and or supervising others with the ability to write clear operational procedures.
7. Demonstrated competency in the use of online travel management system, and/or financial management programs and
proficiency with Microsoft Office or similar.
8. Demonstrated ability to work within a flexible team and achieve a demanding team workload.
Desirable
1. Experience in NTG software packages and databases, e.g. SharePoint, TRIPS, EIMS, QBT online and Clinical
Workstations.
2. Sound working knowledge of Air Charter logistics in the Northern Territory.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance
notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant
criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B
(indirect contact with blood or body substances), check with contact person for requirements.
