THE ROLE
YMCA South Australia is seeking an experienced Children’s Services Administration Manager to play a critical leadership role supporting the effective delivery of our Early Learning and Outside School Hours Care services across the state.
Reporting to the Head of Children’s Services, this role is responsible for overseeing funding administration, compliance, and key administrative systems that support families, services, and teams. With a balance of leadership, technical expertise and continuous improvement, this position offers the opportunity to make a meaningful contribution to services that positively impact children, families and communities.
KEY RESPONSIBILITIES
Lead funding administration and compliance across CCS, ISS, ACCS and Skills SA
Ensure accurate family accounts, invoicing, payments and subsidy reconciliation
Manage and optimise childcare management systems (including Xplor)
Provide leadership, coaching and support to the Children’s Services administration and customer service team
Drive continuous improvement across systems, processes and reporting
REQUIREMENTS FOR THE Y
Successful candidates will also have:
Minimum two years' experience in a supervisory or team leadership role
Thorough knowledge of the Family Assistance Law, Child Care Subsidy (CCS), and related government funding programs (e.g., Inclusion Support Subsidy (ISS), Additional Child Care Subsidy (ACCS) etc
Demonstrated experience working with childcare management systems, such as Xplor, Kidsoft or similar platforms
Tertiary qualification in Business Administration, Management, or a related field; or equivalent relevant experience in children's services administration (Desirable)
Qualifications in Training and Assessment, Project Management, or related areas (Desirable)
Diploma or degree in Early Childhood Education, Education Administration, or related field (Desirable)
ABOUT THE Y
YMCA South Australia is a not-for-profit community organisation that has served the South Australian community for more than 170 years. Our aim is to develop the whole person, helping all South Australians connect with a better life - not only physical fitness and capabilities but also sense of identity, purpose, hope and dignity, psychological health, resilience, social connectedness, lifelong learning and contribution back into the community. We are a leading provider of recreation, community, and children’s services and we deliver programs and services across the state in settings including community recreation centres, swimming pools, health and fitness facilities, community centres, camps, early education and schools and youth services.
BENEFITS WITH THE Y
Free Access - Free access to YMCA SA managed recreation centres (pools, gyms, courts) and for immediate family when visiting together
YMCA SA Discounts - 20% off programs, classes, café food, merch, and OSHC/Vacation Care services
Health and Wellbeing - Access to free flu vaccinations and our Employee Assistance Program (EAP) with 24/7 support
Career Growth Opportunities - A culture of empowerment and growth with ongoing opportunities for learning and career/skill development
HOW TO APPLY
For a confidential discussion about this opportunity, please contact Komala Champion on 04•• ••• 462 or ••••@ymcasa.org.au.
Does this sound like you? Please submit your resume and cover letter You must address the key selection criteria in your application. Please note, only shortlisted applicants will be notified.
Applications close 4th of September 2026.
COMMITMENT TO SAFEGUARDING CHILDREN
At the Y, we're committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. All candidates are appropriately screened and are in the right roles, including:
National Police Check (issued in the last 6 months)
DHS Working with Children Check
International Criminal History Record Check (if worked overseas in the last 5 years)
YMCA South Australia is an equal opportunity employer committed to safeguarding children, young people, and other vulnerable people.
