We are seeking an Accounts Receivable Officer who will be responsible for the billing, collection and management of invoices and outstanding payments. The role ensures the timely and professional recovery of outstanding debts while maintaining accurate financial records within the College's accounting systems.
This is a full-time ongoing position. Commencement date as soon as possible.
Duties and Responsibilities
- Prepare and manage debtor invoices and account statements.
- Process receipts for tuition fee debtors, miscellaneous debtors, donors and other receivables.
- Monitor outstanding invoices and follow up overdue accounts in a timely and professional manner.
- Review attendance rolls for the Early Learning Centre and Child Care Centre to support Child Care Subsidy claims and submit for approval.
- Retrieve and process Child Care Subsidy payments against relevant debtor accounts on a weekly basis.
- Reconcile company credit card transactions and allocate expenses to the appropriate general ledger accounts monthly.
- Perform daily banking activities and bank reconciliations across all College bank accounts.
- Maintain and reconcile petty cash balances.
- Manage cash handling processes, including collecting and receipting funds received from various departments, maintaining accurate general ledger records, ensuring timely banking, and safeguarding cash holdings in accordance with College procedures.
- Investigate and resolve routine internal and external account enquiries, communicating outcomes and resolving discrepancies as required.
- Manage debtor and supplier correspondence via telephone and email.
- Maintain accurate financial records, reports and documentation within the College's financial systems.
- Assist with the maintenance and archiving of Finance Department records.
- Assist with monthly balance sheet reconciliations and month-end close activities.
- Liaise effectively with internal and external stakeholders.
- Provide administrative and financial support to the Financial Accountant, Finance Manager and Director of Business and undertake other duties as reasonably required to support the Finance Department.
Skills and Experience
- Demonstrated experience in accounts receivable and debt collection.
- Minimum 2-4 years accounts receivables and general accounting functions, experience in a school environment is highly desirable.
- Experience using ERP accounting software; experience with Synergetic is highly desirable.
- Proficient in data entry, financial systems and Microsoft Excel.
- Strong organising and prioritising skills with high level of accuracy and attention to detail.
- Demonstrated confidentiality, discretion and professional integrity.
- Excellent written and verbal communication skills.
- Strong interpersonal skills, with the ability to build effective relationships with internal and external stakeholders and work collaboratively as part of a team.
- Sound analytical and problem-solving abilities.
- Adaptability and willingness to learn new systems and processes.
- Ability to meet deadlines, manage expectations and perform effectively under pressure.
Benefits
- Up to 7 days of gifted leave per year (Jewish Holidays) in addition to public holidays and annual leave.
- Free private & secure onsite car parking with onsite security.
- Free membership & access to onsite gym & swimming pool.
- Onsite Canteen.
- Free access to confidential wellbeing support including onsite psychologists, counsellors & external Employee Assistant Program (EAP).
- Discounts at local retailers including – cafes, car repairs & more.
- Discounted rental rates for hiring school facilities.
- Located close to the Monash Freeway, Tooronga Train Station (7-min walk) and trams (10-minute walk).
