Suitable applicants from recently advertised process DOE1020155 need not apply.
Program Kaartdijin are seeking to establish a pool of Senior Project Officers for permanent and fixed term, full-time and part-time vacancies which may arise during 2026 and up to the end of April, 2027. Appointments may be offered at any time for vacancies that commence during this period.
Program Kaartdijin has been established to develop a functionally fit, technologically robust solution to replace the current School Information System (SISClassic) and include additional information capture and reportability. The Program focuses on providing short-term solutions as well as a longer-term solution that meets the operational needs of schools and the reporting and management needs of the Department at large. The Program vision is to provide a contemporary administrative and finance solution connecting people, processes and systems for school communities now and into the future.
The new Kaartdijin Solution will replace the SISClassic suite of applications currently used in 800+ schools throughout Western Australia. The Department has contracted TechnologyOne as the provider of the core finance functionalities and Compass Education as the provider of the billing, student administration and school administration functionalities for schools.
The Program values are:
- Integrity in all we do
- Open and transparent communication
- Collaborative approach – Shared goals and objectives
- Commitment and cooperation
- Value all contributions
- Exceptional customer service
The Role
Program Kaartdijin is seeking highly motivated Senior Project Officers to join their dynamic team.
As a member of the schools’ team, you will play a crucial role in ensuring that the Kaartdijin solution is ready for schools to use. You will provide specialist advice to prepare the solution for deployment and implementation into secondary schools, with an emphasis on timetabling. This includes providing advice to the training and deployment teams to inform their planning and materials, as well as providing support to schools and department business units.
The ideal candidates will apply their extensive knowledge of school processes, including enrolment, attendance, pastoral care, teacher absence and timetabling, to provide recommendations. You will conduct in-depth investigations and analyses of complex issues, policies, and practices associated with the configuration of the solution. Strong analytical and problem-solving abilities are essential. A comprehensive understanding of enrolment policies and processes, attendance policies and processes, DOE systems, and timetabling would be advantageous.
It is important within this role to maintain a focus on customer service delivery and continuous improvement of services.
Professional Benefits
We are conveniently located in East Perth and our employees enjoy a range of benefits which include:
- 12% employer contributed superannuation.
- Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
- Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Graeme Keesing, Principal Consultant on (08) 9264 4108 or by emailing [email protected]
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A four (4) page statement addressing the following selection criteria as outlined in the attached JDF:
- Demonstrated substantial knowledge of student administration processes, related legislation, policies and the best practices for the provision and support of these, and proven ability to apply that knowledge effectively.
- Demonstrated highly developed project management skills, including management of timelines and physical and financial resources.
- Demonstrated highly developed conceptual and analytical skills, including the ability to identify problems and provide overviews and strategies to address them.
- Demonstrated highly developed written, oral and interpersonal communication skills, including the ability to collaborate, liaise and negotiate with individuals at all levels.
- Demonstrated capacity to provide leadership and a customer-focused service.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE1048125
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Wednesday, 24 June 2026
