Job description
Agency Department of the Chief Minister and Work unit Strategic and Corporate Services
Cabinet
Job title Executive Assistant Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $90,946 - $95,468 Location Darwin
Position number 34773 RTF 350624 Closing 05/07/2026
Contact officer Gillian Sharkey, General Manager Strategic and Corporate Services on 08 8999 6687 or
[email protected]
About the agency https://cmc.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=350624
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Primary objective
Provide high level executive coordination, business administration and secretarial support to the General Manager, Strategic
and Corporate Services.
Key duties and responsibilities
1. Provide high level executive and administrative support to the General Manager Strategic and Corporate Services
including managing their diary, scheduling meetings, phone enquiries, arranging travel and coordinating and distributing
papers.
2. Timely coordination, preparation, and quality control of a variety of correspondence (often of a confidential and sensitive
nature), using the records management system.
3. Provide procurement and credit card support to the unit including monitoring and systems support for purchasing,
accounts, assets, travel, and records management.
4. Assist in identifying and implementing efficiencies to systems, procedures, and processes.
5. Actively contribute and participate as a team member of the Strategic and Corporate Services Division that support
projects, events, research, and other tasks as allocated.
6. Awareness of ministerial briefings, Cabinet correspondence and parliamentary processes.
Selection criteria
Essential
1. Proven knowledge and experience in providing a high standard of secretarial support services ensuring competing
demands are effectively managed and prioritised.
2. Highly developed interpersonal skills, including an ability to communicate professionally and work collaboratively with a
diverse range of people such as the Minister’s office, internal and external clients, and service providers.
3. High level literacy and proofreading skills, accuracy, and attention to detail, with high standards of integrity in managing
sensitive and confidential information.
4. Proven experience and competency in a range of systems, applications and complex document management including,
but not limited to, Microsoft office suite, electronic records system, travel systems, email, databases, and contemporary
IT meeting tools.
5. Demonstrated work ethic and attitude which emulates the NTPS values: Accountability, Commitment to Service,
Inclusion and Diversity, Ethical Practice, Impartiality and Respect.
Desirable
1. Knowledge of the agency's functions and policies and/or an understanding of Ministerial, Cabinet, and legislative
processes.
