- Great opportunity to join Youth Justice on an ongoing based at the Malmsbury Youth Justice Precinct.
- Provide a range of administrative services and operational support to the Director of Operations at the Malmsbury Youth Justice Precinct.
The Department of Justice and Community Safety (Youth Justice) is responsible for the statutory supervision of young people in the criminal justice system in Victoria focussing on prevention, diversion, and early intervention as the most effective and fiscally responsible ways of reducing youth crime. As an area within the department, Youth Justice is committed to the demonstration of the Victorian Public Sector values. The values are: responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.
Youth justice custodial centres accommodate young people aged 12-18 years who have been remanded or sentenced by the Criminal Division of the Children's Court, and some 18-21 year olds sentenced by Adult Courts to a youth justice custodial centre.
The Business Support Officer is responsible for supporting Director of Operations and Senior Managers within Youth Justice Custodial Services by providing a full range of executive, confidential, administrative, and operational support functions.
The opportunity
- Ongoing, full-time position based at the Malmsbury Youth Justice Precinct but working flexibly across other Youth Justice Custodial Precincts (Parkville & Cherry Creek), where needed to respond to operational requirements.
- VPS3 role: $81,496 - $98,955 per year plus super.
- Provide high-quality administrative, coordination and project support to the Malmsbury Senior Leadership team to assist the delivery of operational priorities, business activities and reform work.
- Manage the inbox and coordinate schedules as required, while providing daily administrative support and assisting with workflow coordination.
- Effectively manage office processes and maintain corporate information systems, templates, tools and administrative processes to support records management, workflow coordination and financial administration as required.
- Answer queries, provide timely advice and take follow-up action as required, including redirecting incoming correspondence and requests to the appropriate area.
- Provide secretariat and meeting support for meetings, governance forums, project meetings and conferences, including coordinating agendas, papers, minutes, action items, site inductions and regular operational meetings.
- Provide administrative support and advice on office management procedures, policy and procedural guidelines, project activities and other general office functions, and identify improvements to systems and processes in collaboration with relevant stakeholders.
- Keep accurate and complete records of work activities and maintain information registers in accordance with legislative requirements and the department's records, information security and privacy policies and requirements, including in TRIM and SharePoint.
- Gather information and assist with the analysis of statistical, operational and project data, and prepare reports, briefings, presentations and other documentation as required.
To be successful in this role, you will have:
- Experience in general office management including the provision of confidential, personal and administrative support functions to a senior manager.
- A current driver's licence is required due to the need to work across different locations.
A current employee Working with Children Check (WWCC) card is required and will need to be provided prior to commencement of employment by the applicant. Currency will need to be maintained by the employee for the period of employment.
To learn more about the type of skills you will need to thrive in this role, please read the position description.
What's in it for you?
You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.
There are many advantages in working for the department, including:
- Job stability - position as a member of the Victorian Public Service (VPS).
- A fair salary- enjoy great work conditions and salary sacrificing options.
- Transparent performance framework- approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
- Generous leave entitlements- provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
- Employee Assistance Program support - you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.
- Up to $10K in relocation allowance for eligible candidates who move to within an hour's drive of the facility.
If you have any queries, please contact Tina Gee on 0409 175 528 or [email protected]
Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.
Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact [email protected] if they would like cultural support and guidance through the application process.
For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made
We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce - we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.
We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.
If this sounds like a compelling job that you believe your skills would be a great match for, please APPLY NOW. Applications close 11.59pm, Thursday 25th June 2026.
How to apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
