About the Role
Emerson Raine is a strata management company located in Subiaco, WA.
We are currently seeking a reliable and highly organized Contract Administrator (Strata Management) to manage a diverse portfolio of our client management contracts.
Our portfolio features a wide range of structures, varying from single-story townhouses to high-rise apartment blocks. Your primary objective will be to provide supportive and attentive contract administration and relationship management services, overseeing all administrative aspects of the portfolio to maintain property values and ensure activities remain strictly on track.
Duties & Responsibilities:
● Portfolio Contract Administration: Manage the day-to-day administration of a dedicated portfolio of corporate client management contracts (Strata Management Agreements), ensuring contractual obligations, service standards, and key performance requirements are met.
● Contract Review, Tendering & Procurement: Develop, review, negotiate, and administer third-party service agreements, including building maintenance, cleaning, insurance, and other operational contracts. Evaluate scopes of work, procure contractors, assess quotations, and negotiate cost-effective commercial outcomes.
● Financial Management & Budget Monitoring: Prepare and monitor annual operational budgets, track expenditure patterns, oversee financial performance, and ensure managed schemes operate within approved financial parameters.
● Project Financial Data Analysis: Collect, review, and analyse expenditure data associated with capital works and maintenance projects, monitor spending against approved budgets and reserve/sinking funds, and report outcomes to stakeholders.
● Statutory Compliance & Corporate Documentation: Prepare, manage, and distribute legally compliant meeting documentation, statutory notices, reports, resolutions, motions, voting instruments, and other corporate records required under relevant legislation.
● Compliance Monitoring & Enforcement: Ensure managed schemes comply with applicable legislation, by-laws, work health and safety requirements, insurance obligations, and other regulatory standards.
● Insurance Contract Administration: Review and administer insurance policies, contract renewals, claims processes, and related insurance matters on behalf of the client portfolio.
● Meeting & General Assembly Management: Coordinate, attend, and facilitate Annual General Meetings (AGMs), Council Meetings, Extraordinary General Meetings (EGMs), and other corporate meetings as required.
● Contractual Liaison & Dispute Resolution: Act as the primary liaison between clients, property owners, strata councils, contractors, and external service providers to address enquiries, monitor service delivery, investigate performance issues, and resolve operational or contractual disputes.
● Technical Professional Collaboration: Liaise with Project Managers, Engineering Professionals, contractors, and property owners regarding capital works projects, structural upgrades, building remediation works, and other major property initiatives to ensure contractual milestones are achieved.
● Executive Advisory & Implementation: Provide advice and administrative support to Strata Councils, executive committees, and property owners regarding operational, contractual, financial, and compliance matters, and implement approved decisions and resolutions.
● Contractual Work Order Management: Monitor contractor works, review contractor invoices against approved work orders, identify unauthorised variations, and verify contractual compliance prior to project completion and payment approval.
● Submissions & Administrative Reporting: Compile, review, and manage formal submissions, correspondence, motions, records, and operational reports relating to the administration of managed schemes.
● Facility Asset Care & Venue Accommodation: Arrange venues and facilities for meetings as required.
Skills & Experience Required:
● 1-2 years of experience in contract administration or a related administrative role. Knowledge of strata frameworks is highly preferred
● Relevant Diploma in Business/Business Administration, Management, or a related discipline.
● Proven ability to multi-task, manage high volumes of paperwork, and prioritize tasks effectively to meet strict statutory deadlines.
● Exceptional communication and negotiation skills to liaise professionally with internal and external clients.
● Highly organized with meticulous attention to detail, strong time-management skills, and outstanding customer service capabilities.
If you are interested to apply, please contact [email protected]
Pay: $79,500.00 – $85,000.00 per year
Work Location: In person
