Job Description
Executive Assistant
Location: Eagle Farm, QLD
Employment Type: Full-Time
Department: Administration
Victaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real-world challenges across a wide range of industries.
Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high-quality products are used in more than 140 countries, supporting some of the world’s most critical and prestigious structures.
An Industry Leader with a Heart as Big as Its Ambition and Innovation
At Victaulic, we’re committed to constructing a better world for and with our people.
Let’s Build a Better World Together.
Our commitment to our people is built on four pillars:
The Executive Assistant provides dedicated, high-trust support to the Vice President and the Operations Director. This is a confidential, executive-facing role focused on enabling the work of these two leaders.
The role combines proactive calendar and correspondence management, meeting and travel coordination, and project support for the two executives, together with day-to-day office administration and facilities coordination across Victaulic's three ANZ sites.
Provide high-level administrative and executive support to the Vice President and Operations Director, including complex calendar and inbox management.
Coordinate meetings, prepare agendas, presentations, board papers, and minutes, and track leadership action items to completion.
Manage domestic and international travel arrangements, itineraries, expense reporting, and executive correspondence.
Serve as the primary liaison between executives and internal/external stakeholders, handling sensitive and confidential information with discretion.
Oversee day-to-day office administration across ANZ sites, including records management, office supplies, visitor coordination, and general office support.
Coordinate facilities management activities across three ANZ locations, including maintenance, security, vendor relationships, office projects, and workplace services.
Support business projects, leadership events, team-building activities, and cross-functional coordination with HR, Finance, and other departments.
Champion health, safety, and environmental (HS&E) compliance, promote a safe workplace, and ensure adherence to company policies, procedures, and ethical standards.
Proven experience supporting senior executives (VP/Director level) as an Executive or Personal Assistant.
Strong experience managing complex calendars, travel arrangements, and confidential communications.
Experience coordinating international business travel and executive schedules.
Exposure to office administration and facilities coordination across multiple sites is an advantage.
Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams)
Excellent communication and stakeholder management skills.
Highly organised, discreet, and able to handle sensitive information with confidentiality.
Proactive, resilient, detail-oriented, and able to manage competing priorities in a fast-paced environment.
Competitive salary package
Career development programs and internal promotion opportunities. We believe in growing talent from within.
Ongoing learning and professional development opportunities
Employer superannuation contributions
A stable, globally recognised organisation with long-term career opportunities
Generous annual leave and paid public holidays
Flexible working arrangements where business needs allow
Employee Assistance Program (EAP) and wellbeing resources
Inclusive, collaborative culture where people support one another and celebrate success
EQUAL EMPLOYMENT OPPORTUNITY
Victaulic is an equal opportunity employer committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and make employment decisions based on merit, qualifications, and business needs.
We are committed to providing a workplace free from discrimination, harassment, and bullying, and encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, LGBTQIA+ individuals, and people of all ages.
VICTAULIC STAFFING PARTNER COMMUNICATION POLICY
All staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic’s Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process.
Let’s Build a Better World Together.
