Role title: Medicine Hub Administration Officer
Role type: Max Term Full Time (38 hours per week) 24-month contract.
Role grade: Administration Officer Level 3, (Year1-2)
Department and location: Medicine Hub , St Vincent’s Public Hospital, Sydney
Salary $73,915.12 - $76,218.80 + super + salary packaging
Welcome to St Vincent’s Hospital Sydney
Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.
Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat. As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.
Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.
Read on to explore this exciting role and the fantastic perks waiting for you here.
About the role
Keep clinics running smoothly: Provide high-quality administrative support across the Medicine Hub and Outpatient Clinics, helping clinicians and teams deliver a seamless patient experience.
Be the connection between patients and clinicians: Coordinate appointments, respond to enquiries and manage communication to ensure patients receive accurate and timely information.
Keep things organised and on track: Manage a range of administrative tasks including correspondence, filing, scanning, data entry and responding to clinician requests with accuracy and attention to detail.
Solve problems and stay proactive: Identify issues, manage competing priorities and escalate matters appropriately to the Practice Manager to keep clinic operations running efficiently.
Be part of a collaborative team: Work closely with medical, clinical and administrative teams across the Medicine Hub, contributing to a positive, supportive and patient-focused environment.
About you
Medical administration experience: You have experience in medical administration, healthcare administration or a similar environment, with an understanding of clinic operations and patient-focused service.
Confident and capable: You’re comfortable supporting clinicians, managing competing priorities and handling a busy workload while maintaining a high level of professionalism.
A great communicator: You communicate clearly and respectfully with patients, clinicians and colleagues and enjoy working collaboratively as part of a team.
Patient-focused and proactive: You take pride in providing a positive patient experience, managing expectations and looking for ways to make processes easier and more efficient.
Organised and detail-focused: You have excellent attention to detail, strong organisational skills and the ability to work independently while contributing positively to a dynamic team
What we can offer you
Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income
Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements
World-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes
Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives
Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre
Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care
Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships
Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations
Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
How to apply
The closing date for applications is 31 August 2026. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.
Respectfully, this role is not open to recruitment agencies.
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]
