Rostering & Administration Coordinator
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628 Bourke St, Melbourne
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12 month Fixed contract with opportunity for permanent conversion
V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.
V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.
About the role
The Rostering and Administration Officer supports the Team Leader – Rostering Administration to ensure Network Control maintains the capability and sustainability required to effectively deliver rostering outcomes and manage day-to-day administrative functions. This includes supporting Train Control, Fleet Control, Customer Control, and Regional Signallers.
In addition to the core responsibilities outlined in this position description, the role may be required to undertake other duties aligned with the employee’s classification, skills, and capabilities, as needed by the business.
Key accountabilities include:
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Support the development and maintenance of Hastus master rosters across Network Control functions, ensuring compliance with awards, EBAs, and business rules.
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Prepare and update rosters for planned service changes, including special events and public holidays.
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Ensure all rosters meet fatigue management (FAID) and rail safety requirements.
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Coordinate and maintain rosters to support training, medicals, accreditation, and workforce planning activities.
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Validate daily rosters and timesheets, ensuring accuracy prior to payroll processing and making adjustments as required.
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Manage annual leave rosters and support onboarding of new Network Control staff.
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Provide administrative support, including purchase/work order creation, document management, and uniform/stationery coordination.
Assist managers, trainers, and broader teams with administrative tasks, continuous improvement initiatives, and project support.
Location + Shift times
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Located in Melbourne CBD (Bourke St) you will join a team of 3 rostering coordinator while reporting to the Team Leader - Rostering and Administration.
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Shift times: Monday- Friday rotating across 0700-1500 and 0900-1700
About you
Our ideal candidate will possess the following:
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Able to commit ongoing to both rosters including 0700 + 0900 start time
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Cert III in Business Administration
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Proven experience in a volume environment delivering rostering across multiple operational functions
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Previous rostering experience, working in line with an Enterprise Agreement
If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.
Why V/Line
In addition to free myki travel, we offer:
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Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
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Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
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Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
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Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
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Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.
We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at [email protected] or 1800 800 007 for confidential support.
As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.
V/Line are proud to be a part of the Department of Transport & Planning's Yani Bangal Transport and Planning Portfolio First Peoples Careers Strategy 2023-2028. We take this opportunity to welcome and encourage applications from First Peoples.
At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safe working standards.
This position will be paid in line with the V/Line Rail Operations and Administration Employees Agreement 2023 Clerk 4, $52.45 p/h. Annual Leave Accrual Type: 4 weeks - 17.5% Loading
The selection process may include aptitude assessments, a behavioural interview and a medical risk category 4 check.
Applications close: Thursday 25th June 2026
