Job description
Agency Department of the Chief Minister and Cabinet Work unit Territory Regions – East Arnhem
Job title Executive Administration Officer Designation Administrative Officer 4
Job type Full Time Duration Ongoing
Salary $79,664 - $90,824 Location Nhulunbuy
Position number 35002 RTF 354935 Closing 06/09/2026
Contact Officer Tony Alderman, Regional Executive Director East Arnhem on 08 8987 0543 or [email protected]
About the agency cmc.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354935
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide executive administration and secretarial support and coordination to the Regional Executive Director East Arnhem Region and
the Department of the Chief Minister and Cabinet Nhulunbuy office.
Key duties and responsibilities
1. Provide confidential executive support to the Regional Executive Director including managing the flow of communications, organising
travel and diary management.
2. Provide reception and hospitality support services within the Territory Regions East Arnhem office.
3. Liaise with other agencies to monitor issues and to ensure timely responses are given to all Ministerial correspondence.
4. Maintain effective working relationships with other government departments to ensure good flow of information, cooperation on the
preparation of submissions and the division of work in the public sector.
5. Provide project support to staff in the Work Unit regarding timelines, protocol, document formatting and operational issues.
6. Provide support as required with procurement functions including travel arrangements, purchasing, liaising with suppliers, organising
payment and processing credit card transactions.
7. Provide executive and administrative support services to project groups and committees including arranging attendance at meetings
and maintaining relevant records.
Selection criteria
Essential
1. Demonstrated experience in working effectively in an executive administration support role, or equivalent.
2. Ability to work on several projects concurrently, prioritise workload, meet deadlines, be self-motivated with proven ability to work
independently and contribute as part of a team.
3. Ability to work effectively in a project support role displaying confidentiality, initiative and integrity.
4. High level of interpersonal and communication skills and ability to work effectively as part of a team.
5. An ability to interact effectively with people from diverse cultures.
6. Proven experience and skills in the use of computer software programs, including Microsoft Word, Excel, and email applications
Desirable
1. An ability to use PowerPoint, and the Total Records Information Management (TRIM) system or similar
2. An awareness of the economic, political, cultural and social environment in which the agency operates
Page 1 of 2
