Role type: Full Time: Continuing
Department : Melbourne Research & Enterprise
Salary: UOM 6 - $ 100,847 - $109,163 p.a. plus 17% super
- Influential support role to senior research leaders / enable smooth executive operations in a top-ranked university / collaborative, high-performing research portfolio
- Step into a trusted Executive Assistant role and help drive the University’s research excellence and partnerships.
- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity:
In this Executive Assistant role, you will support the Pro Vice-Chancellors for Research Capability and Pro Vice Chancellor, Research Partnerships.
You will coordinate complex diaries, governance activities and key relationships that enable the University’s research ambitions.
- Provide high-level executive support to two Pro Vice-Chancellors, including expert diary, travel and expense management.
- Manage incoming correspondence and requests, drafting responses and ensuring matters are prioritised, tracked and actioned promptly.
- Coordinate committees and meetings, including scheduling, agendas, papers, minute- taking and technology support for hybrid participation.
- Develop and maintain efficient administrative systems, records and workflows that support consistent, high-quality portfolio operations.
Collaborate with the Executive Support team to streamline processes and contribute to continuous improvement initiatives.
You may be a great fit if you:
- Bring substantial experience providing high-level executive assistance to senior leaders in complex organisations.
- Demonstrate advanced proficiency with Microsoft Office, Zoom and related systems, and quickly learn new tools.
- Excel at managing competing priorities, deadlines and detailed logistics in a fast-paced, confidential environment.
- Draft clear, accurate documents and correspondence, tailoring messages for senior stakeholders and diverse audiences.
- Establish and improve administrative systems and processes that enhance efficiency, tracking and follow-up.
Navigate sensitive information with discretion, sound judgement and a strong commitment to professionalism.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
Your new team - Melbourne Research & Enterprise:
You will join the Melbourne Research & Enterprise portfolio within Chancellery, led by the Deputy Vice-Chancellor Research.
The portfolio partners with academic divisions to deliver world-class research, strategic partnerships and translational impact.
You will work closely with senior leaders, VIPs and specialist teams committed to excellence and collaboration.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb .
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process .
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected]
