Based in Gladstone
Full Time Casual Role (Potential to Extend)
Hybrid Working Options
With a strong pipeline of work across the Fuels and Energy sector, we are seeking an experienced Project Administrator to support site-based delivery in Gladstone. This is a casual position with the potential to transition into a longer-term opportunity.
This role is ideal for an administrator with shutdown and mobilisation experience, who thrives in fast-paced, site-driven environments and is confident supporting compliance, workforce coordination, and project controls.
About the role
You will play a key role supporting project and shutdown delivery teams with a strong focus on workforce coordination, compliance, and site readiness. Your responsibilities will include:
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Supporting shutdown and mobilisation activities, including onboarding, site readiness, and workforce coordination
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Managing timesheets and payroll inputs, ensuring accuracy and timely submission
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Maintaining and updating training matrices, ensuring workforce compliance and site access requirements are met
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Coordinating compliance documentation, inductions, and project-related records
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Raising and managing purchase orders (POs), tracking expenditure, and liaising with internal procurement teams
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Assisting with project documentation, reporting, and general administration support
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Coordinating logistics for personnel, including travel, accommodation, and mobilisation scheduling
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Liaising with site teams, project managers, and internal stakeholders to ensure smooth project delivery
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Ensuring timely follow-up on outstanding actions, compliance requirements, and deadlines
What we’re looking for
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Proven experience as a Project Administrator in site-based environments, ideally within Oil & Gas, Energy, Utilities, or Heavy Industry
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Strong exposure to shutdowns and/or mobilisation activities
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Experience managing timesheets, compliance processes, and workforce coordination
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Confidence maintaining training matrices and tracking workforce competencies
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Experience with purchase orders and basic procurement processes
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Strong systems capability (SAP or similar ERP systems, MS Office, SharePoint)
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Highly organised with strong attention to detail and ability to manage competing priorities
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A proactive, hands-on approach with strong communication skills
Why join UGL?
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Opportunity to work on major energy projects in a key regional hub (Gladstone)
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Casual role with potential for longer-term engagement
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Supportive team environment within a leading engineering and services business
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Access to ongoing career pathways across UGL and the CIMIC Group
