About Makki Constructions
Makki Constructions is a Sydney-based construction company delivering building, refurbishment, remediation, heritage restoration, fit-out and civil projects across New South Wales. We work with local councils, government agencies, community housing providers and commercial clients, delivering high-quality projects with a strong focus on safety, quality and client service.
We are seeking an organised, motivated and personable Office Administration Assistant to support our growing business.
About the Role
This is a diverse role combining office administration, project support and business development assistance. The successful applicant will work closely with the Operations Manager and project team to ensure the smooth day-to-day operation of the business while also supporting client engagement and business growth initiatives.
The role is ideal for someone who enjoys administration but is also confident communicating with people and building professional relationships over the phone.
Key Responsibilities
Office Administration
- Provide administrative support to the Operations Manager and project team.
- Manage incoming calls, emails and general enquiries.
- Prepare correspondence, reports and project documentation.
- Maintain electronic filing systems and company records.
- Assist with scheduling meetings and managing calendars.
- Maintain office supplies and general administration functions.
Project Support
- Assist with the preparation and formatting of tender submissions.
- Support document control and project record management.
- Assist with subcontractor onboarding and compliance documentation.
- Maintain registers for licences, insurances, certifications and project documentation.
- Follow up subcontractors and suppliers regarding outstanding documentation.
Business Development & Telemarketing Support
- Conduct outbound calls to existing and prospective clients.
- Follow up consultants, councils, property managers and industry contacts.
- Assist in maintaining client databases and contact registers.
- Research potential project opportunities and market sectors.
- Support preparation of capability statements and marketing materials.
- Assist with social media and business promotion activities.
- Schedule client meetings and introductions for management.
Skills & ExperienceEssential
- Previous administration experience.
- Excellent verbal and written communication skills.
- Strong organisational skills and attention to detail.
- Professional telephone manner.
- Intermediate Microsoft Office skills (Word, Excel and Outlook).
- Ability to work independently and manage multiple priorities.
Desirable
- Previous experience within the construction, building, property or trade services industry.
- Experience assisting with tender submissions or project administration.
- Experience in customer service, telemarketing or business development support.
- Familiarity with subcontractor compliance documentation.
Personal Attributes
The successful applicant will be:
- Reliable and trustworthy.
- Friendly and professional.
- Confident speaking with clients and stakeholders.
- Proactive and self-motivated.
- Well organised and detail-oriented.
- Keen to contribute to a growing business.
What We Offer
- Flexible part-time role (3 days per week).
- Supportive and collaborative team environment.
- Exposure to a broad range of construction projects.
- Opportunity to work directly with company leadership.
- Potential for future growth and increased responsibilities as the business expands.
Please note: Previous applicants who have already been considered for this position do not need to reapply, as applications remain on file and may be reviewed as part of this recruitment process.
Pay: $55,000.00 – $65,000.00 per year
Work Location: In person
