JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this opportunity involves:
As a Workplace Coordinator, you'll serve as a vital partner to the Workplace Manager, keeping our client's facilities running smoothly through hands-on coordination of accounting, finance, maintenance operations, vendor relationships, and purchasing activities. This role places you at the heart of day-to-day operations, where you'll manage vendor performance, oversee project coordination, track budgets, and ensure our facilities meet the highest standards of safety and functionality. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this position offers you the opportunity to make a tangible impact on workplace excellence. You'll collaborate closely with clients, subcontractors, and internal teams while providing administrative support that keeps operations seamless. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll develop skills across facilities management, financial operations, and stakeholder relations that will strengthen and advance your career.
An overview of the role:
Foster and maintain positive working relationships with clients, subcontractors, suppliers, and consultants while managing service delivery in accordance with contract KPIs and client expectations
Conduct daily site inspections to ensure all critical infrastructure operates effectively, coordinating all subcontracted services and supervising essential maintenance inspections and statutory compliance requirements
Raise and submit purchase orders for service calls and quoted works, following up with vendors to ensure timely invoice processing and budget compliance while working closely with the finance team
Assist the Workplace Manager on integrated facility management projects, serving as the key point of contact for project stakeholders and performing capital planning based on lifecycle replacement schedules
Prepare monthly reports, participate in client meetings, maintain computerized maintenance management systems, and provide 24/7 emergency call support with flexibility to travel locally to conduct facility inspections
Sounds like you? This is what we are looking for:
Demonstrated experience in multi-tasking various operational duties and knowledge of building services and facility management best practices
Proficient in desktop applications including Word, Excel, Outlook, and PowerPoint with strong verbal and written communication skills to present information clearly to diverse audiences
Proven ability to work well independently and as part of a team, demonstrating accountability for driving results, attention to detail, and persistence to follow through on improvement initiatives
Ability to organize time effectively, cope with job demands under pressure, manage multiple priorities in a fast-paced environment, and maintain complete confidentiality
Formal tertiary qualifications in Management, Business, Operations/Project Management, Building/Facilities Management, or related discipline with experience in integrated services and property models (preferred)
Benefits:
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates, please apply following the link below quoting job reference number REQ532509
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
