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Executive Assistant Pool Ref LA26422
PSCA 2024, General Division Level 3, up to $96,043 gross per annum + super + benefits
This pool recruitment process will be used to fill permanent, fixed term, full time and part time vacancies that may arise over a period of 12 months from the date of finalisation of the recruitment process. Fixed term appointments may be made with the possibility of extension/s and/or permanency.
There are currently three full time vacancies available in the Criminal Law, Early Intervention Services and Business Services Divisions with contracts up to 30 June 2027, with possibility of extensions and/or permanency, subject to business requirements.
Exciting opportunities exists at Legal Aid WA for enthusiastic people with excellent interpersonal, organisational and secretarial skills to provide Executive Assistant support to a Division Director and the senior management teams.
About the role
The Executive Assistant works with the management team in their allocated Division of Legal Aid WA and provides a comprehensive secretarial and administrative support to the Director and senior staff of the Division. On a day-to-day basis you will manage calendars, email and telephone enquiries, book appointments, undertake word processing duties, make travel arrangements, administer meetings, undertake financial duties and other duties to assist the Division and business units. You will also maintain a high standard of communication and engagement with stakeholders and clients on behalf of the Director and senior members of the Division.
About you
The ideal applicants will possess excellent secretarial and administrative skills, have significant experience using Microsoft Office products and an ability to communicate effectively with clients and stakeholders at all levels. You will be comfortable using your initiative to ensure the smooth running of the Division’s workload and priorities, and work well with other members of the Division team and staff at Legal Aid WA, supporting each other as required. An ability to adapt to changing priorities and work with minimal supervision is essential.
About us and what we can offer you
We offer a strong team working environment, the satisfaction of adding value to the community, and a range of benefits in line with business requirements, which may include professional development opportunities, flexible working and leave arrangements, including opportunities to purchase leave. We offer a range of health and wellbeing initiatives, including access to Fitness Passport which provides a wide range of gym, pool, and fitness centre discounts available for employees and their families. Click here to learn more about the benefits we offer employees.
Legal Aid WA is an independent statutory authority funded by the State Government and Commonwealth Governments. We provide over 100,000 legal services to clients each year in the areas of criminal, family and civil law across Western Australia. Please visit www.legalaid.wa.gov.au to find out more about us. You can also keep up to date with our activities and achievements by following us on LinkedIn.
How to Apply
Applications are made online. In addition to the questions being asked in the online application, you should submit:
A comprehensive CV (max. 5 pages) that showcases your talents and key achievements relevant to the role; and
A cover letter (max. 2 pages) outlining your relevant experience and interest in the role (tip - your written communication skills will also be assessed so be sensible with font and margin sizes).
Qualifications and minimum experience required for the role will also be assessed by the panel at application stage.
Click the “Apply for Job” button at bottom of this page to submit your application. Applications are only accepted via www.jobs.wa.gov.au. Please allow enough time to submit your application, as late applications will not be accepted.
For technical difficulties while applying online, contact the RAMS Helpdesk on 1300 733 056 and quote recruitment ID number 1055700.
All such applications should have a lodged date and time generated automatically.
Transmissions received after the closing date and time will not be accepted unless there is evidence of fault in the online system being down.
If you have any questions about the application process or do not have access to a computer with internet access, please contact
[email protected].
Further information
Download the attached Job Description Form to learn more about the role. We recommend you review our guide on applying for a job at Legal Aid WA, including eligibility, preparing your application and the selection process, prior to submitting your application. Alignment with Legal Aid’s values will also be considered in the panel’s assessment of candidates. Please take time to familiarise yourself with the role prior to applying.
If you would like to talk to someone about the job, please contact Michelle Dreezens, Executive Officer on (08) 9261 6260 or email
[email protected].
For First Nations specific information regarding working at Legal Aid WA, including our First Nations Staff Network, please visit First Nations Employment. For First Nations culturally appropriate resources on making a job application visit Jobs and Skills WA.
Diversity & Inclusion
A commitment to fair and equitable treatment for all is at the very core of Legal Aid WA’s values. We recognise a diverse workforce is essential to delivering inclusive client centred services. Legal Aid WA welcomes applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, people with disability and LGBTQIA+ members of the community.
Suitable Australian First Nations applicants may be given priority consideration over other applicants to achieve our vision of widening access to justice in a culturally safe and inclusive environment.
People with disability will be provided with reasonable adjustments in our recruitment processes and in the workplace. If you require adjustments to participate in the recruitment process, please contact Janice Green on tel (08) 6373 5297 or email
[email protected]
Pool conditions
As this is a pool, vacancies will be offered on a full-time or part-time, permanent or fixed-term basis. This selection process may also be used to fill other similar vacancies throughout our organisation that arise within the term of the pool. It is important to note that appointment to the pool is not a guarantee that you will be offered a term of employment.
Appointment to all positions at Legal Aid WA is subject to a satisfactory national criminal history check, integrity and conflict checks, and 100-point identification check.
