In this role you will be responsible for undertaking moderate procurement and contract management activities on behalf of QCS. This role supports business units to deliver effective outcomes in line with Whole of Government priorities.
The primary accountabilities of the Procurement Officer include:
- Assist the Manager, Procurement to provide high level advice to the Agency concerning procurement
- Provide advice to clients in a relevant, timely and accurate manner on matter relating to the procurement function.
- Liaise with Senior Procurement Officers as required with regards to procurement functions.
- Facilitate procurement planning with stakeholders.
- Provide administration and contractor / consultancy engagement support to senior staff within the Agency.
- Facilitate procurement of identified key goods and services as directed.
- Prepare briefing notes and relevant documentation as required.
- Prepare procurement planning, specification, sourcing, and evaluation documentation for routine and leveraged projects
- Advising staff and clients on state procurement policy and department policies and practices and internal processes including templates used to deliver procurement services to clients.
- Research and prepare submissions, reports, briefing materials and correspondence.
- Undertake research and market analysis,
- Conduct meeting with clients to develop specifications and documents including market research and risk analysis.
- Undertake market sounding, offer / industry briefings.
- Prepare evaluation plans, reports and letter of correspondence / acceptance.
- Coordinate and participate in evaluation meetings with stakeholders.
- Maintain an effective and efficient record management system
- Assist the Manager, in the day-to-day administration activities of the unit.
- Maintain a register of specifications.
- Maintain the hard copy record management systems including its electronic records database.
- Review and evaluate the units' administrative systems and recommend improvements to increase their efficiency and effectiveness.
- Perform other administrative duties required in the effective management of the unit.
- Engage with key internal and external stakeholders to enhance relationships
- Enhance and promote working relationships with key stakeholders.
- Meet supplier representatives and provide relevant information to stakeholders.
- Conduct site visitations to external suppliers and correctional facilities.
- Attend to public enquiries referred to the Directorate and where possible deal with and resolve these enquiries.
- Ensure the timely provision of advice to relevant staff and other key staff and stakeholders.
- Maintain strong internal and external networks.
- Conduct vendor negotiations.
- Build and maintain an open relationship and communication protocol with other sectors of the Agency
- Procurement level 1 or 2 purchasing certification or equivalent as verified by Queensland Government Procurement qualification are desirable.
The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
