The College is seeking a highly organised and experienced Administration Officer to join our Secondary Administration team. In this role, you will work closely with the Secondary Administration Manager, providing key administrative support to the Future Pathways Coordinator and the Dean of Academics & Future Pathways. You will play an important part in the smooth delivery and coordination of the College’s Future Pathways program.
The Future Pathways program provides a structured academic framework that supports upper secondary students in navigating Vocational Education & Training (VET), Authority Developed Workplace Learning (ADWPL), Endorsed Programs, and Work Experience opportunities.
Responsibilities will include, but are not limited to:
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Provide strong, accurate and timely administrative support to the Future Pathways Program, including reporting (SCSA, VET, ADWPL & Endorsed Programs).
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Monitor and report student progress within the Program to key stakeholders, maintaining confidentiality where required.
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Conduct student information sessions in preparation for work experience and providing ongoing administration and organisation to ensure the success of the placement.
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Provide timely and accurate advice to stakeholder queries and escalate these where required.
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Provide general administrative assistance as requested by the Secondary Administration Manager.
The successful applicants will have:
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Demonstrable experience in administration, preferably in a school environment.
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Experience working with RTOs and knowledge of current VET courses and regulations.
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A Certificate or Degree qualification in a related field or a minimum of Year 10 with substantial experience.
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Current National Police Clearance & Working with Children card (WWC).
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Commitment to the College’s Core Shared values of Respect, Integrity, Empathy, Knowledge, Growth and Synergy.
The following essential criteria must be addressed with evidence in your cover letter:
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Demonstrated experience coordinating or supporting VET, ADWPL, Endorsed Programs, Work Experience, or similar educational pathways programs.
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Proven ability to handle sensitive and confidential information with discretion, while upholding high standards of care and acting in the best interests of students.
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Strong analytical, problem-solving, and critical thinking skills, with a clear commitment to identifying efficiencies and improving processes.
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Highly developed organisational and time management skills, with meticulous attention to detail to ensure accuracy, compliance, and proper storage of information in line with regulatory and organisational requirements.
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Ability to work effectively both independently and collaboratively within a team environment, maintaining positive relationships with colleagues and stakeholders.
Interviews may commence prior to this date.
ON OFFER
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Be part of a progressive and dynamic school environment.
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Significant professional learning opportunities.
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Mentoring from dedicated and experienced leaders.
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Excellent working environment and state-of-the-art facilities.
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Generous leave provisions including 4 weeks annual leave (pro rata, taken during term breaks) and an additional 5 days leave (Wellness Day and Boarders’ Long Weekends where applicable)
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Excellent working environment.
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Free onsite parking, free flu vaccinations and, where applicable, staff tuition discounts.
Your application must include:
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Cover letter and Selection Criteria: Please address the selection criteria in your cover letter; stating why you are applying for the position and providing your contact details. (Maximum 2 pages).
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Current Resume or Curriculum Vitae outlining your personal details, qualifications, relevant work history and education. Relevant work history should commence with the most recent position you have held as well as the dates/period of employment. In the description of your work history give a summary of the duties and responsibilities for each of the positions.
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Work-related referees: Please add the names and contact details of three confidential referees. It is preferable that one referee should be your present Line Manager. You may include one personal referee as well.
